Executive Assistant - Office of the Director General

Key Responsibilities

• Manage the Director General's calendar, meetings, travel, and executive correspondence.
• Prepare executive reports, presentations, briefing notes, and meeting minutes.
• Develop, maintain, and present executive dashboards using Power BI and/or Tableau to support strategic reviews and decision-making.
• Analyze operational and performance data, presenting insights in a concise and meaningful manner.
• Coordinate with internal departments and external stakeholders to ensure timely execution of key initiatives.
• Track action items, monitor project progress, and ensure follow-up on strategic deliverables.
• Organize leadership meetings, Board interactions, and official visits.
• Maintain confidentiality while handling sensitive institutional information.
• Support the DG's office in special projects and cross-functional initiatives.

Required Qualifications

• Bachelor's degree (B.E./B.Tech.) in Electronics & Electrical Engineering (mandatory).
• Minimum 67 years of relevant experience supporting senior leadership or executive offices.
• Experience in higher education, technology, engineering, manufacturing, or corporate environments will be preferred.

Required Skills

• Strong proficiency in Power BI and/or Tableau for dashboard creation, reporting, and data visualization.
• Excellent analytical skills with the ability to interpret and present data effectively.
• Outstanding verbal and written communication skills with strong business writing capability.
• Highly proactive with the ability to anticipate requirements and independently drive tasks to completion.
• Excellent organizational, planning, and multitasking abilities.
• Strong stakeholder management and interpersonal skills.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Preferred Competencies

• Strong attention to detail and commitment to quality.
• Ability to work in a fast-paced, dynamic environment.
• Excellent problem-solving and decision-making capabilities.
• Strong ownership mindset with a focus on execution and continuous improvement.

Reporting To

Director General (DG), NAMTECH University

Role & responsibilities

Preferred candidate profile