Executive Assistant | Night Shift | US Healthcare RCM | Indore / WFH

Job Title: Executive Assistant | Night Shift | US Healthcare RCM | Indore / WFH

Company: Greenhive Billing Solutions
Location: Indore, Madhya Pradesh
Work Mode: Work From Office / Approved Work From Home
Shift Timing: Night Shift aligned with US business hours
Employment Type: Full-Time, Permanent
Industry: US Healthcare / Medical Billing / Revenue Cycle Management / RCM

Important Shift & Work Location Requirement:

This is a full-time night-shift role supporting a US-based healthcare Revenue Cycle Management (RCM) company. Candidates should apply only if they are fully comfortable working a permanent night shift aligned with US business hours.

The position is based in Indore, Madhya Pradesh.

Candidates may work either:

• From the Greenhive Billing Solutions office in Indore, or
• From home, depending on the candidates experience, reliability, work environment, and company approval

Candidates applying for work from home must have:

• A dedicated and professional workspace
• Reliable high-speed internet
• Reliable power backup
• Ability to maintain confidentiality and HIPAA-compliant working practices
• Ability to work the full required night shift without interruption

This role requires regular communication with US healthcare clients, Greenhive leadership, and the US-based Co-Founder.

About Greenhive Billing Solutions:

Greenhive Billing Solutions is a growing US healthcare Revenue Cycle Management (RCM) company supporting medical practices, clinics, and healthcare providers across the United States. We provide end-to-end medical billing and revenue cycle services including eligibility verification, charge entry, payment posting, AR follow-up, denial management, credentialing, reporting, and overall RCM operations support.

Job Summary:

Greenhive Billing Solutions is hiring an Executive Assistant to work closely with senior leadership and support business operations, client coordination, internal follow-ups, meeting management, documentation, reporting, and task tracking.

The ideal candidate should have excellent English communication skills, strong MS Office skills, strong follow-up discipline, and the ability to manage multiple priorities in a fast-paced US healthcare operations environment.

Experience in US healthcare, medical billing, RCM, BPO, KPO, healthcare operations, or back-office operations will be highly preferred.

Key Responsibilities:

Executive & Leadership Support:

• Support senior leadership with daily coordination, scheduling, follow-ups, and task tracking
• Manage calendars, meetings, reminders, and action items
• Prepare meeting agendas, notes, summaries, and follow-up trackers
• Track open tasks across different teams and ensure timely updates
• Help leadership stay organized across clients, operations, hiring, reporting, and internal projects

Communication & Coordination:

• Draft and manage professional emails, messages, and internal communications
• Coordinate with internal teams, managers, clients, vendors, and external stakeholders
• Follow up on pending items and ensure timely completion
• Maintain clear, professional, and accurate communication
• Handle confidential information with maturity and discretion

Operations & RCM Support:

• Coordinate with RCM teams such as AR, eligibility verification, charge entry, payment posting, credentialing, and reporting
• Track operational updates, client requests, pending items, and deadlines
• Help maintain trackers for open issues, client follow-ups, reports, and internal deliverables
• Support leadership with process documentation, SOP updates, and reporting coordination
• Assist in organizing data and updates for business reviews or client meetings

Documentation & Reporting:

• Prepare and maintain Excel trackers, reports, task lists, and dashboards
• Organize documents, emails, meeting notes, and follow-up items
• Create summaries from calls, meetings, and internal discussions
• Maintain accurate records of important tasks, decisions, and deadlines
• Support leadership with PowerPoint, Word, Excel, Outlook, Teams, and other documentation tools

Recruitment & Admin Coordination:

• Support coordination for interviews, candidate follow-ups, and hiring trackers when required
• Coordinate employee documentation, onboarding support, and internal administrative tasks
• Help manage office or remote team coordination as needed

Required Skills & Qualifications:

• 37 years of experience as an Executive Assistant, Admin Executive, Operations Coordinator, HR Coordinator, or similar role
• Excellent English speaking and writing skills
• Strong email drafting and professional communication skills
• Strong MS Office skills: Excel, Word, PowerPoint, Outlook
• Excellent follow-up discipline and task tracking ability
• Strong organizational and multitasking skills
• Ability to work directly with senior leadership
• Ability to manage confidential information professionally
• Strong attention to detail and ownership mindset
• Comfortable working a permanent night shift aligned with US business hours
• Ability to work from the Indore office or approved work-from-home setup
• Regular communication with US-based Co-Founder and leadership team

Preferred Skills:

• Experience in US Healthcare, Medical Billing, RCM, BPO, KPO, healthcare operations, or back-office operations
• Understanding of RCM processes such as AR follow-up, eligibility verification, charge entry, payment posting, credentialing, or client reporting
• Experience using tools such as Microsoft Teams, Outlook, Excel, SharePoint, Planner, To Do, Zoho, or CRM tools
• Experience preparing meeting notes, executive summaries, trackers, and follow-up reports
• Experience supporting founders, CEOs, CFOs, directors, or senior management

Key Competencies:

• Excellent communication skills
• Strong follow-up discipline
• High attention to detail
• Proactive and organized
• Strong ownership mindset
• Ability to work independently
• Ability to manage multiple priorities
• Professional attitude
• Confidentiality and maturity
• Long-term career mindset

Why Join Greenhive Billing Solutions?

• Opportunity to work directly with senior leadership
• Exposure to US healthcare RCM operations
• Opportunity to coordinate with US clients and leadership
• Growth opportunity in executive support, operations coordination, and business management
• Stable long-term role with a growing company
• Professional and supportive work environment

How to Apply:

Apply via Naukri.com only.