Executive Assistant : Malad : Sal 10 LPA

Our Client a 85 year old Manufacturing company needs -

Position : Executive Assistant to Directors & Managing Director

Reporting To : Directors & Managing Director

Location : Malad, Mumbai

Experience : Minimum 5 Years

Qualification : Graduate

Salary CTC : 10 LPA
Weekly off : Sunday

Role Overview

Our Client is looking for a highly organized, proactive and professional Executive Assistant to provide comprehensive support to the Directors and Managing Director. The ideal candidate should have strong operational understanding, excellent coordination abilities, and the capability to independently manage multiple responsibilities in a fast-paced business environment.

The role requires strong communication skills, attention to detail, confidentiality, and the ability to coordinate effectively across departments while ensuring smooth day-to-day functioning of the management office.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day executive assistance to the Directors and Managing Director
• Manage calendars, appointments, meetings, and schedules efficiently
• Coordinate internal and external meetings, prepare meeting agendas, MOMs, and follow-ups
• Handle business correspondence, emails, and communication on behalf of the management
• Maintain records, documents, and confidential business information in an organized manner

Coordination & Operations

• Coordinate with various departments for updates, reports, pending tasks, and operational matters
• Follow up with teams on business priorities, deadlines, and action items assigned by the management
• Assist in monitoring operational activities and ensure timely closure of tasks
• Act as a communication bridge between management and internal departments

MIS, Reports & Dashboard Management

• Prepare MIS reports, business summaries, presentations, and analytical reports for management review
• Maintain and update dashboards using Excel and Google Sheets
• Analyze operational and business data to provide meaningful insights and support decision-making
• Ensure accuracy and timely submission of reports and management updates

Travel & Event Management

• Manage travel bookings, itineraries, hotel reservations, and logistics for Directors and MD
• Coordinate business visits, conferences, meetings, and events
• Ensure smooth planning and execution of travel schedules and related arrangements

Confidentiality & Professionalism

• Handle sensitive and confidential information with complete discretion
• Maintain professionalism while dealing with internal teams, clients, vendors, and stakeholders
• Ensure smooth functioning of the management office with a solution-oriented approach

Required Skills & Competencies

• Strong experience in Executive Assistance, Operations Coordination, or Management Support roles
• Excellent command over MS Office Word, Excel, PowerPoint, and Google Sheets
• Hands-on experience in preparing dashboards, MIS reports, and presentations
• Excellent verbal and written communication skills in English
• Strong organizational and time management abilities
• Ability to multitask and work independently under pressure
• Strong analytical, coordination, and follow-up skills
• Professional attitude with decision-making and problem-solving capabilities
• High level of integrity, confidentiality, and ownership

Preferred Candidate Profile

• Candidates with experience supporting senior management, Directors, or MDs will be preferred
• Exposure to operations and business coordination will be an added advantage
• Smart, confident, proactive, and detail-oriented personality
• Ability to manage multiple stakeholders and priorities efficiently
• Strong interpersonal and relationship management skills

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