Executive Assistant - Internal Audit

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.   We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference. 

What truly sets us apart is how we work. 

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done. 

We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.  

Looking for Your Dream Job? Join Our Ice Cream Team!

Role : Executive Assistant - Internal Audit

Scope: Global Reports to: Chief Auditor Location: Pune, India Terms & Conditions: Full-time

If you are in The Magnum Ice Cream Company (TMICC) or consider choosing to work for the TMICC business, you will work for the Global, leading Ice Cream player with €7.9bn Turn Over in 2025. The Ice Cream business is operating in a highly attractive category, as we are part of the EUR 470 billion snacking and refreshment industry, growing consistently at high pace. We have strong brands equities: 5 of top 10 selling brands including Wall’s, Magnum, Ben &Jerry’s. We are investing to unlock the full growth potential of Ice Cream as a standalone entity As TMICC we are committed to developing and nurturing talent within our Ice Cream company. You will have options for career growth and exploration, allowing for you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company. We hope that you will want to build the new chapter of our Ice Cream history together with us. ABOUT ICE CREAM: Life Tastes Better With Ice Cream

TMICC is the world’s leading ice cream company, home to a portfolio of iconic brands like Magnum, Calippo, Solero, Festini, Talenti, and Yasso. We're committed to creating innovative products that bring unforgettable moments to our consumers—because, after all, “Life tastes better with ice cream.” TMICC has become an independent, single-category focused company at the end of 2025. This move reflects our belief in the power of our unique frozen footprint, which we see as having huge potential for growth as a pure-play business. Our focus is all about unlocking that potential, driving value for our consumers, customers, employees, and shareholders.

BACKGROUND: A role in Internal Audit provides a valuable opportunity to deepen administrative, technical and functional skills, develop a deep knowledge of business & operational risk/control management and governance across the Ice Cream business.

You will develop broad stakeholder management skills, influencing skills & communication skills and better understanding of Ice Cream’s Corporate Governance.

JOB PURPOSE: In this role you will be part of a team managing our Audit Tool, all the administrative and data requirements for the function and the team. The candidate is expected to be: Proactive, detail-oriented, and self-driven. Strong sense of ownership and accountability. Ability to work under pressure and handle multiple priorities. Professionalism, integrity, and high emotional intelligence.

KEY RESPONSIBILITIES:

1. Audit Management System (AMS) Administration Serve as System Administrator for the Audit Management System (AMS). Manage user access, role provisioning, and regular access reviews. Implement and document system configuration changes in alignment with audit requirements. Ensure AMS adherence to IT General Controls (ITGC), including change management, backups, access controls, and periodic compliance checks. Liaise with IT and the AMS vendor for system enhancements, troubleshooting, and maintenance.
2. Procurement & Vendor Management Track spending against budget, ensuring accuracy and timely documentation. Manage purchase requisitions (PRs), purchase orders (POs), and invoice processing for the Internal Audit function. Coordinate with Procurement, Finance, and approved third-party (3P) audit service providers. Maintain vendor records and support contracting/renewals for 3P audit resources.
3. Executive Support to the Chief Auditor Provide high-quality administrative support, including: Calendar and meeting management Preparation of presentations, reports, and documentation Handling confidential communications Coordinate internal and external stakeholder meetings, including senior leadership interactions.
4. Travel & Expense Management Manage complex travel logistics for the Internal Audit team, including flights, hotels, transportation, and itinerary planning. Support visa applications, travel approvals, and compliance with global travel policies. Assist with expense submissions and ensure adherence to corporate T&E guidelines. Provide end-to-end support during audit fieldwork periods, when travel volume is high.
5. Team Meetings, Events & Activities Plan and coordinate team meetings, workshops, and training sessions. Organize department-wide events, team-building activities, and offsites. Assist with preparation of meeting materials, agendas, and minutes. Maintain team documentation, mailing lists, and shared resources.
6. Calendar & Operational Coordination Manage team-wide calendars for joint events, audit milestones, steering committees, and deliverables. Support operational planning, including audit scheduling, availability tracking, and departmental communications. Act as a central coordination point to facilitate smooth execution of audit projects and internal workflows.

WHAT YOU NEED TO SUCCEED: Bachelor’s degree in Business Administration, Information Systems, Finance, or related field. 3–5 years of experience in administration, system support, or executive assistance; experience supporting audit or finance teams is a plus. Basic understanding of IT systems and comfort in managing user access and system settings. Experience with procurement workflows (PR/PO), invoice handling, and vendor coordination. Exceptional organizational and multitasking skills. High proficiency in MS Office (Outlook, PowerPoint and Excel). Ability to handle confidential information with discretion. Strong communication and stakeholder management skills. Ability to manage international travel arrangements and adapt to changing schedules.

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

TMICC embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications to TMICC career portal.

We take pleasure seriously. Join the Ice Cream team now!

#TMICC

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! 

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

• Roles with real accountability and visible impact
• Free to move fast, experiment and challenge how things are done
• Continuous learning and development as the business grows
• Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps.

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

Additional information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.