Executive Assistant - For Senior Business Leader

The incumbent will be required to provide full administrative and secretarial support to ensure smooth management of day-to-day affairs.

• The person will be responsible for handling sensitive and complex issues and will be required to demonstrate sound judgement in handling them.
• The person should take initiative as appropriate to drive work in the team.
• Manage calendar, schedule meetings, and coordinate follow-ups.
• Draft and handle emails, circulars, letters, and official communications.
• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
• Arrange special meeting facilities (e.g.food, PC projector, etc.)
• Prepare daily/weekly task lists and track deliverables.
• Create meeting agendas and accurate Minutes of Meetings (MoMs).
• Develop talking points, briefs, and presentations.
• Coordinate with central teams, stakeholders, and vendors.
• Act as a point of contact for internal and external stakeholders.
• Monitor review cycles and ensure timely completion of action points.
• Research best practices, innovations, and global trends.
• Create reports, infographics, and content for presentations.
• Support the team through data collation, reports, content preparation, and project coordination.

Keywords:

Excellent English communication skills
Proficiency in MS Office, AI-enabled tools, and digital platforms.
Strong organisational, follow-up, and multitasking capabilities.
High degree of discretion and integrity.
Ability to form good working relationships with a wide range of groups and individuals
Strong attention to detail and accuracy