Executive Assistant (EA)

Job Description Executive Assistant (EA)

Experience: Freshers to 1 Years

Location: Bangalore

Employment Type: Full-Time

Department: Executive Office / Management

About our Company

Rakuten, Inc. (Tokyo Stock Exchange: 4755), is one of the worlds leading Internet service companies, providing a variety of consumer and business-focused services including e-commerce, travel, banking, securities, credit card, emoney, portal & media, online marketing and professional sports. Rakuten is expanding globally and currently has operations throughout Asia, Western Europe, and the Americas. Founded in 1997, Rakuten is headquartered in Tokyo, with over 10,000 employees worldwide. For more information, visit http://global.rakuten.com/corp/about/.

Rakuten India Development Center is the second largest technology hub outside of Japan that enables & builds platforms for global E commerce, Payments, Digital, AI and Data Science services across the globe. Rakuten India is located in Bengaluru, also known as the Silicon Valley of India, where there is an abundance of talent. The work environment is seamless – same as Tokyo, San Francisco, or Singapore. It has an easy and smooth collaboration across all Rakuten divisions. Rakuten India is an in-house innovation technology centre. Rakuten is ranked in top 20 most innovative companies in the world by Forbe

About the Role

We are looking for a proactive, organized, and detail-oriented Executive Assistant (EA) to provide administrative and coordination support to senior leadership. The ideal candidate should have excellent communication skills, a positive attitude, and the ability to manage multiple priorities efficiently.

Freshers with the right attitude and candidates with 0-1 years of relevant experience are welcome to apply.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the executive's calendar, meetings, and appointments.
• Coordinate internal and external meetings.
• Schedule calls, follow-ups, and reminders.
• Ensure effective time management and prioritization of appointments.

2. Travel & Logistics Coordination

• Coordinate domestic and international travel arrangements, including flights, hotels, and local transportation.
• Manage travel itineraries and related documentation.
• Ensure smooth travel arrangements and timely updates.

3. Communication & Coordination

• Handle emails, phone calls, and other communications professionally.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Follow up on pending tasks and ensure timely closure.
• Maintain confidentiality while handling sensitive information.

4. Administrative Support

• - Prepare presentations, reports, meeting notes, and other documents.
• - Maintain records, files, and important documents.
• - Assist with expense tracking, reimbursements, and invoice coordination.
• - Support day-to-day administrative requirements of the leadership team.

5. Meeting & Task Management

• Organize meetings and prepare agendas wherever required.
• Record meeting minutes and track action items.
• Follow up with respective stakeholders on pending deliverables.
• Ensure timely communication and completion of assigned tasks.

Desired Skills & Qualifications

• Graduate in any discipline.
• Freshers or candidates with 1-2 years of experience as an Executive Assistant, Management Trainee, Admin Executive, or in a coordination role.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and time-management skills.
• Ability to multitask and work in a fast-paced environment.
• Professional attitude with strong interpersonal skills.
• High level of discretion and ability to handle confidential information.
• Proactive approach with good problem-solving abilities.

What We Are Looking For

• Someone who is highly organized and takes ownership of responsibilities.
• A quick learner with a positive and flexible attitude.
• Someone who can anticipate requirements and work with minimal supervision.
• A dependable individual with strong follow-up and coordination skills.
• Someone who is comfortable interacting with senior leadership and multiple stakeholders.

Ideal Candidate Profile

We are looking for someone who is energetic, enthusiastic, well-organized, and eager to learn. The candidate should be willing to take ownership, demonstrate initiative, and grow into a trusted support partner to the leadership team.