Executive Assistant (EA)

Role & responsibilities

CEO Office & Calendar Management

• Manage the CEO's calendar, appointments, meetings, schedules, and priorities.
• Prepare meeting agendas, briefing notes, and supporting documents.
• Optimize time management and ensure effective scheduling of business priorities.

Strategic & Business Support

• Track strategic initiatives and organizational priorities.
• Coordinate with CXOs, Business Heads, and Functional Leaders.
• Prepare executive dashboards, MIS reports, business reviews, presentations, and executive summaries.
• Identify risks, delays, and critical business issues requiring leadership attention.

Minutes of Meeting (MOM) & Action Tracking

• Document meetings accurately with decisions, action items, timelines, and ownership.
• Maintain action trackers and monitor progress against commitments.
• Proactively follow up and escalate overdue actions.

Leadership Coordination

• Serve as a liaison between the CEO and senior leadership teams.
• Ensure timely collection of reports, approvals, and business updates.
• Coordinate monthly, quarterly, and annual business reviews.

Executive Communication

• Draft and review professional emails, presentations, reports, correspondence, and leadership communication.
• Coordinate communication with internal and external stakeholders.

Meeting Management

• Organize leadership meetings, business reviews, customer meetings, and strategic discussions.
• Gather pre-read materials and ensure meeting readiness.
• Drive post-meeting action tracking and execution.

Confidentiality & Governance

• Handle sensitive business, financial, and strategic information with utmost confidentiality.
• Maintain professional integrity and discretion at all times.

Preferred candidate profile

We are looking for a professional who:

• Understands the dynamics of a CEO Office.
• Can confidently interact with CXOs and senior stakeholders.
• Is highly organized, proactive, and detail-oriented.
• Anticipates requirements and drives execution without constant supervision.
• Demonstrates exceptional professionalism, discretion, and business maturity.
• Ensures CEO commitments are tracked and completed effectively.