Executive Assistant (EA) To the Vice Chancellor

Job Summary

The Executive Assistant (EA) to the Vice Chancellor provides administrative and executive support to ensure the smooth functioning of the Vice Chancellor's Office. The role requires excellent organizational, communication, and coordination skills, along with the ability to maintain confidentiality and manage multiple tasks efficiently.

Key Responsibilities

• Manage the Vice Chancellor's calendar, appointments, meetings, and travel arrangements.
• Draft and manage official correspondence, reports, and presentations.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Liaise with university departments and external stakeholders on behalf of the Vice Chancellor.
• Maintain confidential records and official documents.
• Organize office operations and ensure timely completion of assigned tasks.
• Assist in planning and coordinating university events and official visits.
• Perform any other duties assigned by the Vice Chancellor.

Qualifications

• Bachelor's or Master's degree in any discipline.
• 23 years of experience as an Executive Assistant or in a similar administrative role.
• Experience in the education sector is preferred.

Skills

• Excellent communication and drafting skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to maintain confidentiality and work under pressure.
• Good interpersonal and coordination skills.