Executive Assistant (EA)Female

Executive Assistant to CEO Business Development, AI & International Engagement

Location: Bangalore
Experience: 5-10 years preferred
Employment Type: Full-time
Travel: Frequent national and international travel

About the Role

We are looking for a highly articulate, confident, commercially minded and tech-savvy Executive Assistant to the CEO who can operate well beyond the traditional Executive Assistant role.

This is not an administrative or calendar-management position.

The ideal candidate will be a trusted extension of the CEO in business interactions and should possess the relationship-building ability, confidence and commercial instincts of a strong business-development professional, combined with the organization, discretion and judgment expected from an Executive Assistant.

The role involves significant interaction with customers, prospects, partners, senior executives and international business contacts, including accompanying the CEO to customer meetings, conferences, exhibitions and business events in India and overseas.

The candidate should also be AI-native, comfortable using Generative AI and modern digital tools to improve research, communication, presentations, content creation and executive productivity.

Key Responsibilities

1. CEO & Executive Office Support

• Work closely with the CEO on business priorities, strategic initiatives and important engagements.
• Prepare the CEO for customer meetings, conferences, presentations and business discussions.
• Conduct research on customers, prospects, industries, competitors and events.
• Prepare executive briefing notes, presentations, meeting summaries and business documents.
• Track important discussions, opportunities, commitments and follow-ups.
• Coordinate with internal teams to ensure timely execution of CEO-driven initiatives.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.

2. Customer Engagement & Business Development

This is a highly relationship-oriented role.

The candidate should be comfortable acting as an extension of the CEO in customer and business-development situations.

Responsibilities include:

• Accompanying the CEO to customer meetings and business discussions.
• Building rapport with customers, prospects, partners and senior executives.
• Initiating conversations and confidently networking with people not previously known to the candidate.
• Understanding customer requirements and identifying potential business opportunities.
• Supporting lead generation and relationship development.
• Following up with prospects and contacts after meetings and events.
• Maintaining professional relationships and developing a strong business network.
• Identifying relevant opportunities, introductions, events and connections that could benefit the company.

A natural sales personality and the ability to influence and build relationships will be highly valued.

3. Conferences, Events & International Engagement

The candidate should be comfortable representing the company alongside the CEO at:

• International and national conferences
• Technology and AI events
• Trade shows and exhibitions
• Customer meetings
• Partner meetings
• Business networking events
• Industry forums

You should be comfortable walking into an unfamiliar environment, introducing yourself, starting conversations, understanding people quickly and building meaningful professional relationships.

Frequent travel within India and internationally is an integral part of this position.

4. AI & Digital Technology

A strong interest and practical knowledge of Artificial Intelligence and Generative AI is an important requirement.

The candidate should be comfortable using tools such as ChatGPT, Claude, Gemini and other emerging AI platforms for:

• Business and customer research
• Information analysis
• Content creation
• Presentation development
• Business communication
• Executive productivity
• Idea generation and brainstorming
• Workflow improvement and automation

Experience with AI-powered image and video generation, video editing, presentation creation or digital-content production will be an additional advantage.

We are particularly interested in candidates who actively experiment with AI and continuously discover new ways to use technology to work smarter and faster.

5. Communication & Executive Presence

The candidate must have exceptional interpersonal and communication skills.

You should be:

• Highly articulate and fluent in English.
• Confident communicating with senior executives and customers.
• An excellent conversationalist and active listener.
• Comfortable presenting ideas and information.
• Persuasive without being aggressive.
• Professionally groomed and polished.
• Comfortable in formal business environments as well as informal networking situations.
• Capable of representing the CEO and company with maturity and professionalism.
• Sensitive to cultural differences when dealing with international customers and partners.

6. Foreign Language Skills

Knowledge of a foreign language will be a significant advantage.

Spanish language proficiency will receive particular preference, especially conversational or professional-level Spanish.

Knowledge of Portuguese, French or other international business languages will also be considered an advantage.

Who We Are Looking For

We are looking for someone who is:

• Commercially minded and business-oriented
• Confident and highly presentable
• Smart, resourceful and highly observant
• Strong in interpersonal and relationship-building skills
• Naturally outgoing and comfortable meeting new people
• Comfortable initiating conversations and networking
• Able to read people and situations quickly
• Able to think on her feet and handle unexpected situations
• Proactive rather than dependent on instructions
• Highly organized and detail-oriented
• Comfortable interacting with senior executives
• Tech-savvy and genuinely interested in AI
• A fast learner who embraces new technologies
• Comfortable with frequent national and international travel
• Discreet, trustworthy and capable of handling confidential information
• Mature enough to operate independently in high-level business environments

Most importantly:

You should be someone who makes things happen.

We are not looking for someone who simply waits for instructions or manages a calendar. We want someone who sees an opportunity, takes initiative, starts the conversation, builds the relationship and follows through.

Preferred Background

Candidates with experience in one or more of the following areas will be particularly relevant:

• Executive Assistant to a CEO / Founder
• Business Development
• Sales
• Client / Relationship Management
• Corporate Communications
• Technology / IT
• AI / Digital Technology
• Consulting
• Events & Conferences
• International Business
• Luxury Hospitality
• Aviation / Travel
• PR / Media

A combination of Executive Assistant + Business Development/Sales + Technology/AI exposure would be ideal.

What This Role Is NOT

This is not a traditional Administrative Assistant or Executive Assistant role focused primarily on:

• Calendar management
• Appointment scheduling
• Routine administrative work
• Filing and documentation
• Office administration

These responsibilities may occasionally be required, but they are not the core purpose of this position.

The core purpose is to help the CEO build relationships, develop business opportunities, represent the company, engage with customers and leverage technology to operate more effectively.

Why This Role Is Different

This position provides direct exposure to:

• The CEO and company leadership
• International customers and business partners
• Global conferences and industry events
• Business development and sales
• Artificial Intelligence and emerging technologies
• International business environments
• Strategic business discussions

This is an opportunity for someone who wants to develop into a high-impact business professional, rather than remain in a purely administrative career path.

The ideal candidate is:

Articulate | Commercially Smart | Confident | Presentable | Tech-Savvy | AI-Native | Persuasive | Proactive | Well-Connected | Resourceful | Internationally Mobile

If you are someone who can represent the CEO confidently, connect with people, identify opportunities, leverage AI and make things happen we would like to hear from you.