Executive Assistant- Commercial/Secrtary position needed for reputed company at Belagavi

Huligemma Consultancy Service · Belgaum · onsite · Posted 29d ago

Not disclosed2–10 yrsfulltimeSourced from Foundit

About a minute. You'll make an account on the way through.

About this role

Description

We are urgently hiring for an Executive/Secretary position in a reputed company located in Belagavi, India. The ideal candidate will provide high-level administrative support to executives, ensuring smooth operation of the office.

Responsibilities

Manage executive schedules, including appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, and presentations as needed.
Act as a point of contact between executives and internal/external clients.
Maintain organized filing systems and ensure proper documentation.
Assist in project management tasks and support team initiatives.
Handle confidential information with discretion and professionalism.
Calendar Management: Organize and manage the executive's schedule, appointments, and travel arrangements.
Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings; follow up on Action items.
Communication Handling: Screen calls, emails, and correspondence; draft and edit communications on behalf of the executive.
Project Support: Assist with special projects, research, and data analysis as needed.
Event Planning: Organize internal and external events, conferences, and team off-sites.
Confidentiality Management: Handle sensitive information with discretion and integrity.
Office Coordination: Liaise with internal teams and external stakeholders to ensure smooth Operations.
Document Preparation: Draft reports, presentations, and other necessary documents.
Expense Management: Track and process reimbursements and invoices.

Skills and Qualifications

Qualification Boom with MBA
Proven experience as an executive assistant or in other administrative roles (2-5 years preferred).
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to multitask and prioritize tasks effectively.
Familiarity with office management procedures and basic accounting principles.

REPORTING TO JUNIOR MD

QUALIFICATION BCom+MBA

EXPERIENCE REQUIRED 2+ yrs

JOB LOCATION AIW Corporate Office (Belgaum)

INTERESTED PEOPLE CAN WHATSAPP YOUR UPDATED RESUME TO HR @ [phone removed] OR EMAIL [HIDDEN TEXT]

Sourced from foundit

Skills

Customer ServiceExecutive Assistant Secretarycommercial secretaryExecutive SecretarysecretaryEvent Planningcompany secretaryReport Preparationconfidentiality handlingcalendar schedulingDocument DraftingExecutive assistantOffice Managementtime managementTravel CoordinationData EntryOffice Secretary

Responsibilities

Manage executive schedules, including appointments, meetings, and travel arrangements.

Prepare and edit correspondence, reports, and presentations as needed.

Act as a point of contact between executives and internal/external clients.

Maintain organized filing systems and ensure proper documentation.

Assist in project management tasks and support team initiatives.

Handle confidential information with discretion and professionalism.

Calendar Management: Organize and manage the executive's schedule, appointments, and travel arrangements.

Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings; follow up on Action items.

Communication Handling: Screen calls, emails, and correspondence; draft and edit communications on behalf of the executive.

Project Support: Assist with special projects, research, and data analysis as needed.

Event Planning: Organize internal and external events, conferences, and team off-sites.

Confidentiality Management: Handle sensitive information with discretion and integrity.

Office Coordination: Liaise with internal teams and external stakeholders to ensure smooth Operations.

Document Preparation: Draft reports, presentations, and other necessary documents.

Expense Management: Track and process reimbursements and invoices.

Skills and Qualifications

Qualification Boom with MBA

Proven experience as an executive assistant or in other administrative roles (2-5 years preferred).

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Ability to multitask and prioritize tasks effectively.

Familiarity with office management procedures and basic accounting principles.

REPORTING TO JUNIOR MD

QUALIFICATION BCom+MBA

EXPERIENCE REQUIRED 2+ yrs

JOB LOCATION AIW Corporate Office (Belgaum)

INTERESTED PEOPLE CAN WHATSAPP YOUR UPDATED RESUME TO HR @ [phone removed] OR EMAIL [HIDDEN TEXT]