Executive Assistant (C-Level)

Role : Executive Assistant to leaders in Banking Financial Services

Location: Bangalore (preferably)

Work mode: Remote (WFO when required)

Shift timings - 2pm to 11pm OR 3pm to 12am

Job Description

We are seeking a proactive and skilled Executive Assistant to join the core team that

supports the Head of Banking & Financial Services, in managing daily operations by

collaborating across internal teams.

Position Overview

The Executive Assistant will serve as a critical partner to the Business Head and his leadership team, by working in tandem with his local /onsite assistant to manage complex scheduling, communication, and operational responsibilities. The ideal candidate is an ace communicator, organized, solution-oriented professional who thrives in a fast-paced, ambiguous environment and can work independently while maintaining frequent check-ins with the Leader and the team.

Key Responsibilities

• Calendar and Schedule Management: Efficiently manage the Leaders calendar, prioritizing and scheduling meetings with internal and external stakeholders.
• Travel Coordination: Plan and oversee all aspects of domestic and international travel arrangements for the Leader, ensuring seamless logistics by coordinating with the right teams.
• Communication: Act as a back up contact for the Leader, managing correspondence with Customers Offices, drafting communications
• Meeting Preparation: Prepare agendas, presentations, and reports for meetings. Ensure follow-ups and action items are tracked and completed.
• Collaboration: Work closely with internal teams to facilitate smooth communication and collaboration across the organization.
• Problem Solving: Handle challenges and ambiguity with a solution-focused mindset, ensuring the Leaders priorities are met.
• Project Support: Assist with special projects and initiatives as directed by the Leader.

Qualifications & Skills

• Bachelors degree or equivalent work experience.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level or C minus one executives.
• Exceptional written and verbal communication skills.
• High grade organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Preferred Attributes:

• Proven ability to adapt to changing priorities and work through ambiguity with perseverance and resilience.
• High level of discretion and professionalism when handling sensitive information
• Independent thinker who is also a collaborative team player.
• Strong problem-solving skills and attention to detail.
• Comfortable in a fast-paced, high-pressure environment
• Willingness to overlap with US (eastern time)