Executive Assistant Business Operations & Administration

We're Hiring | Executive Assistant – Business Operations & Administration

Company: GrowLand Capital

Location: New Delhi, Delhi

Employment Type: Full-Time | On-Site (Work From Office)

Experience: 2–5 Years Preferred

About GrowLand Capital

GrowLand Capital is a boutique real estate advisory firm specialising in luxury residential properties, commercial real estate, sales and leasing across Delhi NCR.

We work with a discerning clientele, including corporate organisations, business owners, senior executives, expatriates and diplomatic missions.

We are looking for a smart, proactive and highly organised professional to support our day-to-day business operations and help ensure everything runs efficiently.

About the Role

We are looking for someone who can take ownership of administrative responsibilities, manage multiple priorities, coordinate with stakeholders and ensure timely execution of tasks.

The ideal candidate is resourceful, detail-oriented, confident in communication and comfortable working independently.

Key Roles & Responsibilities

1. Executive & Administrative Support

• Manage daily schedules, appointments, meetings and calendars.
• Organise tasks, track pending matters and ensure timely follow-ups.
• Handle professional correspondence, emails and business communication.
• Coordinate with clients, property owners, vendors and external associates.
• Maintain organised digital and physical records.

2. Client & Business Coordination

• Respond professionally to client enquiries and coordinate appointments.
• Schedule property inspections, client meetings and site visits.
• Prepare property presentations, proposals and client correspondence.
• Maintain client databases and property inventory records.
• Track ongoing transactions and coordinate documentation and follow-ups.

3. Documentation & Office Operations

• Assist in preparing business letters, agreements, invoices and reports.
• Maintain records of lease agreements, transaction documents and important correspondence.
• Coordinate with accountants, legal advisors and service providers.
• Manage office supplies, vendor coordination and general administrative requirements.
• Ensure important deadlines, payments and documentation requirements are tracked.

4. Business Organisation & Productivity

• Develop and maintain efficient filing and tracking systems.
• Prepare Excel spreadsheets, reports and business summaries.
• Maintain task lists and provide regular status updates.
• Identify ways to streamline administrative workflows.
• Take initiative to resolve routine operational matters independently.

Qualifications & Skills

• Graduate in any discipline; business administration or commerce background preferred.
• 2–5 years of experience in executive assistance, administration, office coordination or business operations.
• Excellent command of written and spoken English is essential.
• Strong interpersonal skills and a professional communication style.
• Proficiency in MS Office, particularly Excel, Word, PowerPoint and Outlook.
• Comfortable using Google Workspace, WhatsApp Business and digital productivity tools.
• Strong organisational ability, attention to detail and time management.
• Ability to handle confidential information with discretion.
• Self-motivated, dependable and capable of multitasking.

Prior experience in real estate, consulting, professional services or a client-facing organisation will be an advantage, but is not mandatory.

What We Offer

• Exposure to luxury residential and commercial real estate transactions.
• A professional, collaborative and entrepreneurial work environment.
• Meaningful responsibilities and opportunities to develop broader business management skills.
• Compensation commensurate with experience, qualifications and capabilities.

Who Would Be a Great Fit

Someone who enjoys organising work, communicating with people, solving problems and taking responsibility.

We value initiative, professionalism and reliability over simply following instructions.

This is a strictly work-from-office position based in New Delhi. Remote and work-from-home applications will not be considered.

How to Apply

Interested candidates may apply through LinkedIn with their updated CV.

Please include a brief introduction highlighting your previous administrative or executive support experience.

Join GrowLand Capital and play an important role in supporting and growing a specialised real estate advisory business.