Executive Assistant, AWS India

Description

AWS India is looking for an experienced, resourceful and highly organized Executive Assistant to support two senior leaders. The role supports a Director-level organization that operates across multiple cities in India as well as a Director, who supports multiple countries in Asia-Pacific & Japan.

The ideal candidate is a detail-oriented, experienced planner who can respond effectively and efficiently whilst maintaining flexibility, composure and have good communication skills.

The individual in this role must understand business priorities, anticipate needs, and help build capacity for the leadership team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company, is essential. The successful candidate can complete complex tasks with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without always knowing the whole picture.

Key job responsibilities

Calendar, Travel & Time Management

• Manage calendars, resolving conflicts and ensuring time reflects business priorities.
• Coordinate domestic and international travel for 2 Directors, and manage expense report coordination and submission. Drive reduction of travel spending.
• Anticipate scheduling needs around recurring business rhythms (WBRs, QBRs, planning cycles, talent discussions) and build them into the calendar.
• Organize weekly and monthly 1:1's, Stakeholders, Mentoring and Coaching meetings with employees.
  
  

Operating Cadence & Organizational Effectiveness

• Support the operating rhythm of the organization: distribute pre-reads and agendas in advance, track action items after meetings, and follow up on items.
• Track and help drive completion of key deliverables.
• Prepare and curate content on behalf of the leaders where needed, including emails, presentations and agendas.
• Support the annual planning and performance review cycles, helping drive the team through the annual calendar cycle.
  
  

Stakeholder Management & Communication

• Work with the leadership team, recruiting and other Executive Assistants to provide support across the organization.
• Act as a liaison for the leaders direct reports.
• Collaborate closely with others EAs in the organization for supporting various group-wide activities.
  
  

Events, Projects & Process Improvement

• Organize, execute and assist with team activities: staff meeting agendas, all-hands meetings, off-sites and team social events, including events held outside the home location.
• Identify and implement improvements to administrative processes that reduce friction and improve efficiency.
• Organize team events within budget. Recommend to reduce budget.
• Help manage seating capacity and allocation across few AWS India locations
  
  

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Bachelor's degree
  
  

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience with domestic or international travel coordination, or experience managing multiple calendars
• Experience with executive level calendar management, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience handling confidential information and maintaining professionalism in dealing with senior executives. Experience at Amazon is a plus
  
  

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Company - AWS India - Karnataka

Job ID: A10529588