Executive Assistant And Office Manager

Key Responsibilities Executive Support

• Proactively manage the GMs complex internal and external calendar, using strong judgment and prioritization to optimize time and decision-making.
• Serve as the primary point of contact for internal and external stakeholders on matters related to the GM, including sensitive and confidential topics.
• Prepare, manage, and safeguard confidential and strategic information with discretion and integrity.
• Support GM-led meetings by preparing materials, capturing action items, tracking outcomes, and ensuring timely follow-ups.
• Coordinate domestic and international travel, including visas, accommodations, and detailed itineraries aligned to business priorities. • Create, submit, and track expense reports accurately and on time, leveraging automation where possible. Office, Events & Engagement Management
• Plan and execute team events, leadership offsites, site visits, and employee engagement initiatives, both in-person and virtual.
• Act as the local liaison for office operations, including space usage, safety protocols, and coordination with facilities and vendors.
• Partner closely with local leadership and the People Team on internal events, communication, and office-related initiatives.
• Collaborate with global Executive Assistants on cross-functional projects and company-wide events, ensuring seamless coordination across regions. Communication & Collaboration
• Partner with the Communications team to plan and deliver key messages, exploring innovative ways (including AI tools) to enhance clarity, storytelling, and reach.
• Build strong working relationships across levels, geographies, and functions to enable smooth execution of priorities.

Preferred candidate profile

We are seeking a highly organized, proactive, and high-energy Executive Assistant to support the Country Head while managing the Mumbai office environment.

This role combines Executive Assistant responsibilities with Office, Events, and Employee Engagement Management, making it central to leadership effectiveness and team experience. In addition to providing strategic administrative support to the GM, this role will act as an Events & Engagement Manager, supporting in-person and virtual events for local teams, regional leadership offsites, and global distributed teams. The role plays a key part in strengthening collaboration, communication, and employee morale.

The ideal candidate is a trusted partner to senior leadership someone who anticipates needs, exercises sound judgment, and thrives in a fast-paced, matrixed organization.

Comfort with modern digital tools and AI-enabled productivity solutions is essential, along with the highest standards of professionalism and confidentiality.