Executive Assistant And Human Resource Coordinator

Role & responsibilities

1. Executive Assistance

• Manage the executives calendar, appointments, meetings, and daily schedule efficiently.
• Coordinate meetings, travel arrangements, and follow-ups with internal and external stakeholders.
• Prepare presentations, reports, meeting notes, and other business documents as required.
• Support communication and coordination between senior leadership, team members, and external stakeholders.
• Track important tasks, action items, and deadlines to ensure timely follow-ups and completion.
• Handle confidential information and sensitive matters with discretion and professionalism.

2. HR Support

• Assist with recruitment coordination, interview scheduling, and candidate communication.
• Support onboarding, employee documentation, and maintenance of HR records.
• Coordinate employee engagement activities and assist with routine HR operations.
• Provide administrative support for HR-related communication, documentation, and coordination as needed.

3. AI Knowledge & Application

• Demonstrate an understanding of AI tools and their potential applications in everyday business activities.
• Use or explore AI tools to support tasks such as email drafting, report preparation, information organization, and document management.
• Identify opportunities to improve efficiency and streamline routine administrative workflows using AI.
• Stay open to learning and adopting new technologies that support executive and HR functions.

Preferred candidate profile

• 3-8 years of relevant professional experience, primarily in an Executive Assistant role.
• Strong hands-on experience in executive support, calendar management, meeting coordination, and stakeholder communication. Prior exposure to HR responsibilities is essential.
• Basic to practical knowledge of AI tools and their use in a professional environment.
• Good command of MS Office, including Word, Excel, and PowerPoint. Excellent communication, organizational, and time-management skills.
• Ability to manage multiple responsibilities, prioritize tasks, and maintain confidentiality.
• A proactive, dependable, and detail-oriented approach to work.