Executive Assistant and Accounts in Nagpur

Executive Assistant and Accounts Nagpur

Work directly with me, the founder of Neutral Advocate, from Nagpur. I'm based in Canada and lead a team of eight across Mumbai, Nagpur, Delhi and Gujarat, building software products with partners in Mexico and the UK. I'm looking for someone to stay and grow with us for the long term: this role gets more valuable the better we know each other's way of working.

The role

You'd run our books and give me back my time: keeping our accounts, reporting each month on where we stand, preparing what our CA and Board need, and handling my calendar, follow-ups and team administration. As you take each process on, you'd write it up as a playbook, so the way we work is written down and can be handed on.

What you'd own

• Bookkeeping in Zoho Books: day-to-day entries, invoices and monthly bank reconciliation.
• Preparing payments for my approval, through the bank's two-level approval.
• A monthly report: where we stand, what we've spent and what's coming.
• The financials our CA needs for compliance, GST and audit, and first contact for his queries.
• Clear business papers for each Board meeting, and following up on actions.
• Monthly payroll preparation from timesheets and leave, for my approval.
• Team administration: timesheets, leave, scheduling one-on-ones and onboarding paperwork.
• My calendar and follow-ups: setting up meetings and chasing open items to closure.
• Local admin in Nagpur: collecting statutory post and paperwork at the bank.
• Playbooks: documenting each process you take on, then teaching and encouraging the rest of the team to write their own, and guiding them when they need it.

What you'd bring

These you're open to and intense about:

• You like things in order: recorded, reconciled and easy to find.
• You write clear English: a short summary, a follow-up email, a playbook someone else can follow.
• You follow things through to closure, and say early when something is stuck.
• You learn new tools quickly, including AI, and look for ways to make routine work simpler.
• You enjoy helping people get organised, and you're patient when they're learning.
• You handle confidential information with discretion.

These you'll already have:

• At least three years of bookkeeping or accounts work, done on your own.
• Zoho Books or Tally, bank reconciliation and GST basics.
• Strong Excel.
• A B.Com or similar degree.

Terms

• Permanent, full-time role, based in Nagpur. We're looking for a long-term relationship.
• Team hours are 10am7pm IST, on a flexible schedule. Take time when you need it, and make it up.
• Occasional evening calls with me in Canada.
• 32 days a year: 12 company and festival holidays, four of them festivals you choose, plus 20 flexible days for vacation, personal needs or illness. Serious illness is reviewed individually.
• 30,00045,000 a month, depending on experience.
• Start date flexible; we'll work around your notice period.
• For women applicants: we have policies focused on you. Ask us about them.