Executive Administrative Assistant

About Us

Jefferies Financial Group Inc. ('Jefferies, 'we, 'us or 'our) is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia.

Key Responsibilities:

• Provide day-to-day executive and administrative support to Leaders in the Technology Innovation Hub including calendar management, meeting coordination, correspondence management, and ensuring efficient day-to-day operations.
• Manage stakeholder engagement and leadership governance, including scheduling leadership meetings, tracking action items, preparing agendas, and supporting effective communication across global teams.
• Coordinating any travel arrangements, including itineraries, accommodation, transportation, and visa requirements.
• Support business operations, including expense management, invoice processing, purchase orders, vendor coordination, onboarding of new hires, and liaison with HR and other support functions.
• Prepare executive presentations, reports, and communications, and provide project coordination support for strategic initiatives, events, and organizational programs.
• Track office supplies and order stationery as required.
• Coordinate couriers and manage incoming and outgoing deliveries.

Skills & Experience:

• 7+ years of experience in an administrative / executive assistant role, ideally within financial services.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy, including data entry and record keeping.
• Proficiency in Microsoft Office Suite (Word, Excel and Outlook).
• Experience with Concur or similar expense systems beneficial.
• Proven ability to multitask, prioritize and meet deadlines.
• Ability to build strong working relationships across teams.

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.

We have been made aware of bad actors falsely claiming to be associated with Jefferies Group soliciting individuals to attend virtual job interviews, complete online tests or courses and sending fictitious employment offer letters.

Please note that any email contact with Jefferies personnel will come from an @jefferies.com email address. Further, Jefferies will not notify shortlisted candidates through social media platforms (e.g. WhatsApp or Telegram) or ask candidates to make payment to participate in the hiring process.