Executive Administrative Assistant

Rohom Realty is a growing Mumbai-based real estate development firm focused on creating thoughtfully designed, high-quality developments with a strong emphasis on planning, systems, and long-term value creation.

We are looking for a proactive, detail-oriented, and highly organized Executive Assistant to work closely with management and assist in the smooth functioning of day-to-day operations across administration, coordination, compliance, and strategic execution.

Key Responsibilities

• Manage calendars, meetings, appointments, calls, and day-to-day coordination
• Prepare meeting agendas, MOMs, reports, presentations, and correspondence
• Coordinate with consultants, architects, contractors, banks, lawyers, CAs, and other stakeholders
• Assist in HR and administrative functions including recruitment coordination, attendance, and documentation
• Support accounts and compliance processes including invoices, petty cash, expense tracking, RERA submissions, and MCGM-related follow-ups
• Compile, analyse, and coordinate quotations, work orders, contracts, and vendor documentation
• Assist in maintaining company records, databases, presentations, and internal systems
• Leverage AI tools and modern productivity software for research, drafting, reporting, data organization, workflow automation, and operational efficiency
• Support management in research, planning, execution, and process improvement initiatives
• Act as a reliable point of coordination between management and internal/external stakeholders

Desired Skills & Qualifications

• Familiarity with AI tools such as ChatGPT, Gemini, Notion AI, Canva AI, or similar productivity platforms
• Excellent communication and drafting skills in English
• Ability to read/write Marathi would be an advantage
• Strong organizational skills, follow-up ability, and attention to detail
• Ability to handle confidential information with professionalism and discretion
• Prior experience in the real estate/construction industry preferred

We are looking for someone who is adaptable, resourceful, technology-oriented, eager to learn, and capable of functioning in a dynamic, fast-paced environment with high ownership and responsibility.

Interested candidates may apply via LinkedIn or share their CV at [HIDDEN TEXT]