Executive Administrative Assistant (Structural Heart ICT), Remote

We anticipate the application window for this opening will close on - 10 Aug 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations.

The ideal candidate brings deep experience supporting senior leadership, especially medical or R&D leadership [GK1.1]in complex, highly regulated environments, and demonstrates exceptional judgment, discretion, and executive presence.                     Key Responsibilities

Strategic Executive Partnership: Serve as a trusted thought partner and operational extension of the CMO Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives Independently manage competing demands to protect and optimize executive focus Executive Calendar & Priority Management: Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums Gatekeep requests and communications with a strong understanding of organizational dynamics

Structural Heart Leadership & Governance Support: Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart Prepare high-quality briefing materials, executive summaries, and decision documents Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through

Clinical, Medical Affairs & Regulatory Enablement: Support administrative and operational aspects of clinical development and medical affairs activities Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits Maintain structured oversight of confidential clinical, medical, and regulatory documentation (This role does not perform regulatory decision-making but enables execution and compliance readiness.)

Cross-Functional & Global Coordination: Act as a central coordination point between the CMO and global teams including: Clinical Development Medical Affairs Regulatory Affairs R&D / Engineering Quality & Compliance Commercial & Market Access

Navigate matrixed organizations and align stakeholders across regions and time zones

Communication & Executive Messaging: Draft, edit, and manage executive-level communications, presentations, and internal updates Ensure clarity, consistency, and alignment with corporate and franchise strategy Handle sensitive communications with diplomacy and professionalism

Travel, Logistics & Executive Operations: Manage complex global travel logistics, including international itineraries Oversee expense management and administrative compliance Anticipate and mitigate logistical challenges to ensure continuity of executive operations

Confidentiality, Compliance & Risk Management: Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements Serve as a role model for integrity, discretion, and professionalism

Must Have; Minimum requirements: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. High School Diploma or equivalent Minimum 6 years of experience supporting senior executives (ELT, OLT, CMO, Chief Scientific Officer, or R&D Executive Leadership) Experience working in a large-complex medical device, biotech, or pharmaceutical organization.

Nice To Have (preferred qualifications): 8-10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies) Experience supporting clinical trials, medical affairs, or regulatory interactions Exposure to global product lifecycle management in MedTech

Leadership Attributes Executive presence with confidence interacting at Board and ELT levels Highly proactive, solutions-oriented, and detail-driven Trusted partner who balances urgency with precision Calm, resilient, and adaptable under pressure Core Competencies Exceptional executive-level judgment and organizational agility Strong business and clinical acumen with ability to synthesize complex information Outstanding written and verbal communication skills Ability to operate autonomously in a fast-paced, matrixed, global environment Advanced proficiency in Microsoft 365 and executive collaboration tools

About Medtronic: Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.

Physical Job Requirements: The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America).

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits  here .

This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP)  here .  

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: 

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. 

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. 

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. 

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com .  ‌ Benefits & Compensation   Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.   We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.  

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

  This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance ,   Health Savings Account ,   Healthcare Flexible Spending Account ,   Life insurance, Long-term disability leave ,   Dependent daycare spending account ,   Tuition assistance/reimbursement , and   Simple Steps (global well-being program).   The following benefits and additional compensation are available to all regular employees:   Incentive plans, 401(k) plan plus employer contribution and match ,   Short-term disability ,   Paid time off ,   Paid holidays ,   Employee Stock Purchase Plan ,   Employee Assistance Program ,   Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and   Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).   Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.   Further details are available at the link below: Medtronic benefits and compensation plans

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find  here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.