Executive - Administration & Human Resources

Job Summary

The Executive - Administration & Human Resources will primarily be responsible for managing office and operational administration (60-70% of the role), while also supporting key HR activities (30-40% of the role). The position requires strong coordination skills, attention to detail, and the ability to work across departments to ensure smooth business operations.

Key Responsibilities

Administration

• Manage day-to-day office administration and coordinate facility-related activities.
• Support administration requirements for office, warehouse, and other company locations.
• Coordinate with vendors, service providers, maintenance agencies, and utility providers.
• Manage company insurance policies including vehicle, factory, and employee medical insurance.
• Track policy renewals, claims processing, documentation, and closure.
• Maintain and renew organizational memberships, licenses, registrations, and subscriptions.
• Coordinate statutory & regulatory filings and other compliance requirements.
• Liaise with consultants, auditors, and government authorities for timely compliance.
• Monitor office assets, inventory, housekeeping, transport, courier, and administrative expenses.
• Support travel arrangements, event coordination, and employee welfare activities.
• Ensure proper maintenance of administrative records and documentation.

Human Resources

• Assist in the end-to-end recruitment process, including sourcing, screening, interview scheduling, and candidate coordination.
• Coordinate employee onboarding, induction, joining formalities, and documentation.
• Maintain employee records, personnel files, and HR databases.
• Track attendance, leave records, and provide payroll-related inputs.
• Support employee engagement initiatives and internal communications.
• Assist in implementing HR policies and processes.
• Coordinate employee insurance enrollments and related HR documentation.
• Support basic statutory HR compliance requirements.

Desired Candidate Profile

• Graduate in Human Resources, Business Administration, Commerce, or related discipline.
• 1-3 years of experience in Administration, HR Operations, or a similar role.
• Strong organizational and coordination skills.
• Good working knowledge of MS Office (Excel, Word, PowerPoint).
• Experience in handling vendors, office administration, and documentation.
• Familiarity with recruitment, onboarding, employee records, and payroll support activities.
• Excellent communication and interpersonal skills.
• Ability to multitask and work independently.

What We Offer

• Opportunity to work in a growing FMCG Home Care company.
• Broad exposure across Administration, HR, and Compliance functions.
• Learning opportunities and career growth in a dynamic entrepreneurial environment.