Executive - Admin

Role : Executive Admin

Reporting to: Head - Administration
Role Purpose:To manage conference and meeting bookings, client coordination, billing support, and related administrative activities to ensure smooth and efficient operations.

Key Responsibilities:

• Handle enquiries and bookings for conferences, meetings, and events.
• Prepare quotations, booking confirmations, and related documents.
• Process client invoices and track payments in coordination with the Finance team.
• Maintain conference room availability calendars and booking records.
• Coordinate with Finance for billing reconciliation and reporting.
• Prepare weekly/monthly reports on billing and conference room usage.
• Coordinate with clients and internal teams to ensure smooth execution of bookings and events.

Qualifications & Experience:

• Graduate in any discipline with relevant experience in administration, client coordination, or event/conference management.
• Excellent working knowledge of MS Excel and PowerPoint.
• Good command of English, both written and verbal.
• Strong communication, coordination, and organisational skills.