Executive Admin

Key Responsibilities

Business Development & Growth

• Identify new properties for building potential cloud kitchens and driving revenue opportunities in different polygons and markets.
• Generate and convert property leads through market research, networking, referrals, industry outreach, and other channels.
• Build and maintain strong relationships with Landlords, Govt Offices, Local Community and other key stakeholders to ensure smooth operations of Cloud Kitchens.
• Manage Rental Agreements, Licenses and their renewals.
• Conduct market and competitor analysis to identify properties with maximum revenue opportunity in best possible Rental conditions.
• Track targets and provide regular updates to management.

Government Liaisoning & External Stakeholder Management

• Liaise with government departments, local authorities, regulatory bodies, municipal authorities, and other external agencies as required.
• Coordinate and follow up for approvals, permissions, licences, registrations, NOCs, renewals, and other statutory requirements.
• Develop and maintain effective working relationships with relevant authorities and external stakeholders.
• Ensure timely submission and follow-up of applications, documents, and compliance-related requirements.
• Coordinate with internal teams and external consultants to resolve regulatory, operational, and administrative matters.
• Monitor changes in applicable regulations, local requirements, and government processes and communicate relevant updates to management.

Administration & Operations

• Oversee day-to-day administrative activities and ensure smooth functioning of office and operational requirements.
• Manage correspondence, documentation, reports, records, databases, and official communication.
• Ensure proper maintenance of vendor, client, contract, statutory, and administrative records.
• Coordinate meetings, appointments, travel, events, and other business requirements.
• Liaise with vendors, service providers, consultants, and internal teams to ensure timely delivery of services.
• Review vendor performance, negotiate commercial terms where required, and ensure adherence to agreed service levels.
• Monitor and ensure timely processing of vendor invoices and payments.
• Identify opportunities to improve administrative processes, cost efficiency, and operational effectiveness.

Compliance & Risk Management

• Ensure adherence to company policies, procedures, and applicable statutory and regulatory requirements.
• Maintain necessary documentation and records for audits, inspections, renewals, and regulatory requirements.
• Coordinate with internal stakeholders and external agencies for statutory and compliance-related matters.
• Identify administrative and operational risks and ensure timely resolution or escalation.

Team & Stakeholder Management

• Own responsibilities, monitor deliverables, and ensure timely completion of tasks.
• Work closely with Finance, HR, Legal, Projects, Quality, Operations, and other internal teams to ensure smooth execution of business requirements.
• Act as a key point of contact between the organisation and external stakeholders.

Key Skills & Competencies

• Business development and relationship management
• Government and authority liaisoning
• Strong negotiation and communication skills
• Stakeholder management
• Administrative and operational management
• Market research and business analysis
• Vendor management
• Documentation and compliance management
• Problem-solving and decision-making
• Team management and coordination
• Strong follow-up and execution skills

Experience & Qualification

• Graduate degree in Business Administration, Management, Commerce, or a related discipline.
• 1 - 3 years of relevant experience in Business Development, Administration, Government Liaisoning, Operations, or a similar role.
• Prior experience in managing government authorities, regulatory bodies, vendors, and external stakeholders will be preferred.
• Experience in independently handling business development initiatives and client relationships will be an advantage.
• Strong proficiency in MS Office and CRM/business reporting tools.