Executive Admin To VP

Hi ,

We are looking for The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team.

Work Location: Bangalore IEC

Position Summary

This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage and optimize the Leaders complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Prepare, review, and edit executive-level presentations, documents, and briefing materials.
• Maintain strict confidentiality while managing sensitive business and personnel information.

Business Operations & Coordination

• Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.
• Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.
• Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.
• Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.

Administrative Excellence

• Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.
• Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.
• Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).

People & Stakeholder Engagement

• Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.
• Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.
• Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.

Required Skills & Competencies

• Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.
• Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.
• Strong Time Management: Skilled at handling dynamic priorities and peak workloads.
• Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.
• Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.
• Technical Proficiency:
• MS Office (PowerPoint, Excel, Word)
• Outlook & Teams
• Experience with travel/expense systems (Concur, SAP, or equivalent)

Preferred Qualifications

• 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.
• Proven experience managing executive-level communication, presentations, and business rhythms.
• Strong ability to coordinate cross-functional initiatives with minimal supervision.
• Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.

Personal Attributes We Value

• High integrity and confidentiality
• Executive presence and professionalism
• Proactive, self-driven, and resourceful
• Calm under pressure; solutions-oriented
• Relationship-focused and collaborative

If matching your profile, Please share your updated CV to [email removed]