Executive/ Admin Assistant

Cvent is a leading meetings, events, and hospitality technology provider with more than 6000+ employees and ~34,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers human connection.
Headquartered in Tysons Corner, Virginia, Cvent (formerly NYSE: CVT) was acquired by Blackstone and Vista for $4.6B in 2023.
Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.
Cvent is redefining the meetings and events industry through technology that advances human connection.

AI at Cvent: Leading the Future
Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At
Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.
Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AIpowered collaboration, we’d love to meet you.

In This Role, You Will:
Calendar/schedule management
Expense report assistance
Travel research/booking/changing
Helping team member with projects
In difficult situations finding meeting rooms/coordinating with other people to move rooms
Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)
Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office
Logistics for respective execs visiting India office/work with the team to schedule meetings
Infrastructure management including technology, workstations etc.
Documentation of monthly office expenses received electronically and coordination with payables team.
Maintenance of all office related documents including confidential files.

Here's What You Need:
Experienced in supporting at the administration level
Experience assisting management with the creation of PowerPoint presentations & excel
Strong knowledge of MS Office, including Word, and Outlook
Experience scheduling travel arrangements for management
Excellent communication skills
Must be a team player & should be able to perform under pressure
Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.
Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.

Disclaimer:
Recruitment Scam Notice: Beware of recruitment scams. Legitimate Cvent recruiting communications will come from accounts formatted as “[email removed]” email address. Cvent will never request payment or ask for sensitive personal or financial information through chat or social media platforms. Cvent is not responsible for losses or damages arising from communications, payments, or disclosures made to third parties impersonating Cvent.
If you believe a communication may be fraudulent, we strongly recommend that you don't respond and report the incident at [email removed].
For more information, visit Cvent’s Recruitment Fraud Notice. https://www.cvent.com/en/noticerecruitment-fraud.