Executive - Accounts Payable

Key Responsibilities

• Process and verify vendor invoices, debit notes, and credit notes in SAP.
• Ensure accurate accounting of expenses as per company policies and accounting standards.
• Manage end-to-end accounts payable cycle, including invoice verification, approval tracking, and payment processing.
• Perform vendor account reconciliations and resolve discrepancies in a timely manner.
• Prepare payment proposals and process vendor payments through banking portals.
• Coordinate with internal departments and vendors for invoice-related queries and payment follow-ups.
• Monitor outstanding payable balances and ensure timely settlements.
• Maintain proper documentation and records of all payable transactions.
• Assist in month-end and year-end closing activities related to accounts payable.
• Reconcile supplier statements and investigate variances.
• Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments.
• Generate and analyze AP reports from SAP for management review.
• Support internal and external audits by providing necessary documentation and explanations.
• Maintain vendor master data and ensure accuracy of records in SAP.
• Identify opportunities for process improvements and automation within the Accounts Payable function.

Required Skills & Competencies

• Proficiency in SAP and Microsoft Excel.
• Knowledge of GST, TDS, and vendor accounting.
• Strong analytical and reconciliation skills.
• Attention to detail and high level of accuracy.
• Effective communication and stakeholder management skills.
• Ability to work under deadlines and manage multiple priorities.
• Strong problem-solving and organizational abilities.
• Team player with a proactive approach.

Key Performance Indicators (KPIs)

• Timely processing of vendor invoices.
• Accuracy of accounting entries.
• Vendor reconciliation completion rate.
• Payment cycle adherence.
• Reduction in payment-related discrepancies.
• Compliance with statutory and audit requirements.
• Vendor satisfaction and query resolution turnaround time.