Executive - Accounts Payable

Role Overview

The Accounts Payable Executive will be responsible for managing end-to-end Accounts Payable operations across multiple global regions. The role involves accurate and timely invoice processing, vendor management, payment preparation, resolving supplier queries, and ensuring compliance with company policies, internal controls, and regional statutory requirements. The position requires close collaboration with internal stakeholders and global vendors to support an efficient procure-to-pay (P2P) process.

Key Responsibilities

• Process vendor invoices accurately and within agreed service levels using the ERP system (e.g., PeopleSoft, Oracle, SAP etc).
• Validate invoice details, coding, tax requirements, purchase orders, and supporting documentation before processing.
• Coordinate with business stakeholders across global regions to obtain timely invoice approvals and resolve invoice discrepancies.
• Monitor invoice aging and ensure invoices are processed within agreed payment terms.
• Review credit notes, debit notes, adjustments, and identify duplicate invoices before processing.
• Prepare payment proposals in accordance with the payment schedule and company policies.
• Review and validate vendor master creation and amendment requests in line with company controls.
• Respond promptly to vendor and internal stakeholder queries, ensuring timely issue resolution.
• Maintain complete invoice documentation and supporting records for audit and compliance purposes.
• Assist with month-end and year-end closing activities, including AP reconciliations, reporting etc.
• Reconcile supplier statements and resolve outstanding balances in a timely manner.
• Monitor and clear aged invoices, debit balances, and unmatched transactions.
• Support internal and external audits by providing required documentation and responding to audit queries.
• Ensure compliance with tax and statutory requirements applicable to the regions supported (e.g., VAT, GST, Sales Tax, WHT, 1099 documentation where applicable).
• Participate in process improvement initiatives, automation projects, and standardization of Accounts Payable processes.
• Maintain and update Standard Operating Procedures (SOPs) and process documentation.

Required Skills

• Minimum 2-4 years of experience in Accounts Payable operations.
• Experience supporting multiple global regions in a shared services or multinational environment.
• Hands-on experience with ERP systems such as PeopleSoft, SAP etc.
• Good understanding of the Procure-to-Pay (P2P) process and invoice lifecycle.
• Experience with supplier statement reconciliations and month-end close activities.
• Strong knowledge of invoice processing controls and financial compliance.
• Excellent attention to detail and analytical skills.
• Strong communication and stakeholder management skills with the ability to work across different time zones.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to prioritize workload and consistently meet deadlines.

Preferred Qualifications

• Bachelors degree in Accounting, Finance, Commerce, or a related discipline.
• Knowledge of US GAAP, IFRS, or other regional accounting standards.
• Experience supporting continuous improvement, automation, or ERP implementation projects.