Executive Accounts Payable (US Accounting)

Job Title: Executive – Accounts Payable (US Accounting)

Job Location: Pune

Job Summary: We are looking for a detail-oriented Accounts Payable Executive with hands-on experience in US Accounting to manage the end-to-end Accounts Payable process for US-based clients. The ideal candidate should have a strong understanding of AP workflows, invoice processing, vendor management, payment processing, and reconciliations while ensuring compliance with US GAAP and company policies. Experience with ERP systems such as NetSuite, QuickBooks, SAP, Xero, or Sage is highly preferred.

Job Duties :

• Manage the end-to-end Accounts Payable process for US entities.
• Review, verify, and process vendor invoices accurately and within defined SLAs.
• Perform three-way matching of Purchase Orders (PO), invoices, and Goods Receipt Notes (GRN), wherever applicable.
• Process vendor payments through ACH, Wire Transfer, Checks, and other approved payment methods.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Maintain vendor master records and ensure accurate documentation.
• Handle employee expense reimbursements and corporate credit card reconciliations.
• Prepare AP aging reports and monitor outstanding liabilities.
• Support month-end and year-end closing activities, including accruals and AP reconciliations.
• Ensure compliance with US GAAP, internal controls, and company financial policies.
• Coordinate with internal stakeholders and vendors to resolve payment-related queries.
• Assist during internal and external audits by providing necessary AP documentation.
• Identify process improvement opportunities to enhance AP efficiency and accuracy.

Qualifications :

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• Minimum 2+ years of experience in Accounts Payable within US Accounting.
• Strong understanding of the Accounts Payable lifecycle and US accounting principles (US GAAP).
• Hands-on experience with ERP/accounting software such as NetSuite, QuickBooks, SAP, Oracle, Xero, or Sage.
• Advanced proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS, etc.).
• Experience in vendor reconciliation, payment processing, invoice matching, and AP month-end close activities.
• Strong analytical, problem-solving, and communication skills.
• Ability to work independently in a fast-paced environment while managing multiple priorities.
• Experience working with US clients or in a shared services/BPO environment is preferred.

Perks & Benefits :

• Incentives
• WFH

About Atidiv:

Atidiv uses Data science and process outsourcing to help internet businesses run better. We are a mid-size tech business funded by Guild Capital, a Chicago-based tech investor. We are looking for smart, self-driven disruptors who share a passion to build better solutions for hard business problems. Atidiv is led by a stellar group of consultants, investment bankers, technologists and entrepreneurs looking to build the next generation of products and solutions used by modern businesses. India presence: Atidiv is a 800+ people organization and has 3 core solution areas. We have served 50+ US/ UK clients to date.