Executive - Accounts Payable LATAM

Key Responsibilities

• Invoice processing - Review and verify incoming invoices for accuracy, completeness, and adherence to company policies and procedures. Ensure that all relevant supporting documentation are attached to invoices. Match invoices with corresponding purchase orders and receipts to ensure accuracy.
• Expense management - Process and review employee expense reports, ensuring accurate documentation, adherence to company policies, and compliance with relevant regulations. Verify receipts, invoices, and other supporting documents for accuracy and completeness. Identify and rectify discrepancies, errors, or policy violations in expense reports. Stay up to date with company travel and expense policies. Provide guidance to employees on expense reporting procedures, policy compliance, and best practices. Monitor and enforce adherence to company policies to prevent fraudulent or non-compliant expense submissions.
• Data entry and support - Enter invoice details accurately into the accounting system or invoice processing software. Monitor and execute T&E file transfers in system. Maintain interface with departmental personnel to provide information to verify or support records and ensure compliance with established policies and procedures. Maintain comprehensive and organized records of invoices and related documentation. Undertake any other ad-hoc duties assigned and administrative support.
• Discrepancy resolution - Investigate and resolve any discrepancies or issues related to invoice and T&E processing. Communicate effectively with vendors, suppliers, and internal teams to resolve discrepancies promptly. Escalate issues to the team leader as appropriate.
• Compliance and reporting - Ensure compliance with company policies, industry regulations, and legal requirements related to invoice processing. Generate regular and ad-hoc reports for management, highlighting invoice status, key performance indicators and invoice processing improvements. Generate regular and ad-hoc travel expense reports for management review, highlighting trends and insights. Assist with auditor and/or internal stakeholder requests, including providing copies of invoices/expense reports as required and answering related queries as they arise.
• Process improvement - Continuously identify opportunities to streamline and enhance the invoice processing workflow. Propose and support implementation of PTP process improvements to increase efficiency and accuracy.
• Vendor relations - Develop and maintain positive relationships with vendors and suppliers. Address vendor inquiries and concerns professionally and promptly.

Education

• Bachelor degree in Finance, Accounting, Business Administration, or a related field.
• Relevant certifications or additional qualifications are a plus.

Experience

• Experience in invoice processing, accounts payable, or similar roles is required.
• Experience working in a financial shared services environment is preferred but not mandatory.
• Proven track record of process improvement and optimization initiatives within invoice processing or related financial processes will be advantageous.
• Work Experience: 2-4 years.

Key Skills

• SAP s/4hana
• Microsoft Dynamics
• Microsoft Excel
• Concur
• AP Console
• Spanish
• English
• Data analysis
• Process improvement

Skills

• Candidate should be well versed and proficient in Spanish and have a good command of English.
• Strong attention to detail, accuracy, and commitment to data integrity.
• Excellent analytical and problem-solving skills to identify issues and propose solutions.
• Effective communication skills to interact with various stakeholders, including finance teams, auditors, and management.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Team player with the capability to collaborate across departments, geographies, and cultures.
• Proactive attitude towards process improvement and the ability to drive change.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.