Event Project Specialist
International Data Corporation · Mumbai · onsite · Posted 1d ago
Undisclosed2–3 yrsfulltimeSourced from
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About this role
Job Summary
Responsibilities
Requirements
Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
IDCs India is looking for the Events Project Specialist based in Mumbai that will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events in APAC META regions. This role ensures that all project milestones, vendor activities including sponsors engagements, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment. The Project Specialist will also be responsible for liaising with event partners on a regular basis in relation to the event, ensuring all deliverables are received and actioned in a timely manner.
Responsibilities
- Support the overall project lifecycle for multiple events from planning to post-event evaluation.
- Develop and manage detailed project timelines, task trackers, and deliverable schedules.
- Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.
- Vendor Logistics Management: Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality.
- Vendor Logistics Management: Build and maintain strong relationships with event sponsors, ensuring their objectives are understood and delivered on throughout the event lifecycle.
- Vendor Logistics Management: Ensure procurement compliance by obtaining and comparing multiple vendor quotes.
- Vendor Logistics Management: Oversee vendor deliverables, quality control, and on-site execution.
- Cross-Functional Collaboration: Serve as the central point of coordination among global and regional teams.
- Cross-Functional Collaboration: Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.
- Cross-Functional Collaboration: Collaborate with marketing for attendee communications and event branding requirements.
- Event Operations Execution: Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.
- Event Operations Execution: Manage timelines and troubleshoot issues in real-time during events.
- Event Operations Execution: Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.
Requirements
- Bachelors degree in business administration, Marketing, Communications, or related field.
- 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred).
- Strong organizational and multitasking skills with attention to detail.
- Proven experience managing multiple stakeholders and external vendors.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or Monday.com).
- Budget management and cost-optimization skills.
- Willingness to travel for onsite event support when required.
Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Market ResearchEligibility Verificationmicrosoft officeBrandingB2BAsanaHospitalityLogisticsLogistics ManagementBudget ManagementProject ManagementQuality ControloperationsProcurementAdministrationcompliancemarketing
About International Data Corporation
International Data Corporation
Analytics & KPO
371
employees
1964
62 years old
Gurgaon/Gurugram, Haryana
India
₹12.1L PA avg
Avg at International Data Corporation
About
IDC examines consumer markets by devices, applications, networks, and services to provide complete solutions for succeeding in these expanding markets.
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Analytics & KPO
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