Event Planning and Operations Professional
Amgen · Hyderabad · onsite · Posted 64d ago
Undisclosed2–5 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job Title: Event Planning Execution
Position Summary:
The Congress Execution Lead plays a pivotal role within the Amgen Congress Team (ACT), providing operational project leadership for Tier 1 and select high-priority Tier 2 congresses. This individual serves as the connective tissue across therapeutic area leads, cross-functional stakeholders, and vendor partners to ensure seamless, compliant, and impactful congress execution.
As a key driver of standardized planning and communication processes, the Execution Lead is responsible for managing timelines, stakeholder coordination, and executional logistics across the pre-, during-, and post-congress phases. This role ensures alignment to congress objectives, enhances internal engagement, and contributes to exceptional external customer experiences.
Key Responsibilities:
Congress Planning Coordination
- Develop and manage detailed congress project timelines, communication plans, and alignment call decks in partnership with TA Leads and cross-functional stakeholders.
- Schedule, lead, and document pre-congress alignment calls with internal stakeholders and vendors to ensure project clarity, seamless coordination, and accountability.
- Schedule and lead recurring planning calls with internal teams and vendors, ensuring accountability and transparency throughout all phases of congress delivery.
- Maintain the One Stop Shop SharePoint site for each assigned congress, ensuring timely updates and documentation.
Cross-Functional Collaboration
- Collaborate with Medical, Marketing, Logistics, OL Engagement, and vendor teams to gather inputs and ensure execution aligns with congress strategy and objectives.
- Lead congress sponsorship planning meetings, including organizing cross-functional discussions, tracking commitments, and ensuring integration into congress objectives and budget.
- Oversee C3 and Cvent needs assessment and event setup for assigned congresses, including profile creation and coordination with logistics and compliance teams.
- Facilitate booth staffing schedules and support the development of booth staff training decks in partnership with TA Leads.
- Ensure timely submission of Congress Approval Forms (CAF), badge assignments, and housing communications via coordination with the Logistics team.
Resource Content Management
- Create and distribute the Single Congress Playbook for attendees, providing relevant logistics, booth information, and competitive intelligence highlights.
- Maintain and update congress sponsorship and C3/Cvent records, ensuring timely and accurate documentation in alignment with budget and compliance requirements.
- Support execution of the Congress Brief, Post-Congress Survey, and Congress Debriefintegrating insights, metrics, and stakeholder feedback for continuous improvement.
Execution Support Measurement
- May attend congresses onsite to support execution, troubleshooting, and real-time coordination with vendors and attendees.
- Gather and analyze data including badge scan reports, OL engagement metrics, and fast sensor data to assess congress effectiveness and inform debriefs.
Qualifications:
Basic Qualifications:
- Bachelors degree in Business, Life Sciences, Marketing, Communications, or a related field.
- Minimum of 5 years of experience in project or event management, preferably in a pharmaceutical, biotech, or healthcare environment.
Preferred Qualifications:
- Project Management Professional (PMP) or relevant certifications.
- Experience with congresses, society meetings, or healthcare-related event planning.
- Strong understanding of cross-functional planning in a matrixed organization.
- Familiarity with compliance requirements for HCP engagement globally (PhRMA, EFPIA, etc.).
- Proficiency in project planning tools (e.g., Smartsheet), SharePoint, Microsoft Office Suite.
Sourced from naukri
Skills
Content ManagementBIOTECHCAFcENTleadershipMicrosoft Office SuiteLogisticsHealthcareProject ManagementPMPMedicaloperationsProject PlanningcomplianceEvent ManagementSharepointmarketingPharmaceuticalLife Sciences
About Amgen
Amgen
Biotechnology
1.5k+
employees
1980
46 years old
Hyderabad, Telangana
India
About
Amgen operates in the biotechnology sector, developing and delivering advanced medicines to address critical health challenges globally.
Industries
BiotechnologyBiotech & Life sciences
Employee ratings
173 reviews
2.8/ 5
Culture
2.7
Career growth
2.5
Work-life
2.8
Employees rate it well for
Senior Management11Salary7Work Culture7Work Life Balance7Learning6
Find them on