Event Planner

Company Description Ootsav is a free, all-in-one event planning and RSVP platform designed for gatherings of every kind, from weddings and corporate offsites to alumni meets, influencer events, birthdays, and trips. The app replaces spreadsheet chaos with a single guest list, enabling hosts to send WhatsApp invites, track RSVPs, manage sub-events, and coordinate guest logistics in one place. Hosts can create smart RSVP forms to collect preferences and travel details, organize guests into groups, and add multiple co-hosts to collaborate on event planning. Ootsav also offers a shared event gallery where guests upload photos, with controls over which groups see specific content. Built for flexibility and ease of use, Ootsav helps hosts streamline communication, logistics, and memories across diverse events.

Role Description As an Event Planner at Ootsav, you will manage the end-to-end planning and execution of events, including weddings, corporate gatherings, alumni reunions, and private celebrations. Working full time on-site in Udaipur, you will coordinate with hosts, vendors, and co-hosts to define event requirements, create timelines, and oversee logistics such as venue setup, guest flow, and onsite support. You will use the Ootsav platform to build event structures and sub-events, manage guest lists, track RSVPs, and ensure accurate collection of guest preferences and travel details. Your day-to-day responsibilities will include preparing budgets, negotiating with partners, handling last-minute changes, and ensuring a high-quality experience for all attendees. You will also collaborate with the internal team to share feedback from events and contribute to improving processes and features on the platform.

Qualifications

• Strong Communication skills, including clear verbal and written interaction with hosts, guests, and vendors.
• Proven Event Planning and Event Management skills, with experience handling multiple event types and sub-events.
• Budgeting skills with the ability to plan, track, and optimize event costs.
• Sales skills to build relationships, convert leads, and upsell event services when appropriate.
• Excellent organizational and time-management abilities, with attention to detail and problem-solving skills.
• Comfort using digital tools and platforms for event coordination, guest management, and communication.
• Prior experience in event planning, hospitality, or related fields is strongly preferred.
• Relevant education in Event Management, Hospitality, Business, or a related discipline is an advantage.