Event Cordinator

Responsibilities

Event Planning Execution

• Plan, manage, and execute a diverse portfolio of events including Townhalls, SAC (Salesforce Appreciation Celebrations), PJ, Customer Events, Auditorium Events, REWS Events, Trailblazing Events, and all-hands meetings
• Own end-to-end event delivery - from concept development, budgeting, and vendor briefs to on-ground execution and post-event wrap-up
• Develop detailed event runbooks, production schedules, risk registers, and contingency plans
• Manage event theming, d cor, branding, and signage aligned to Salesforce brand standards

Festival REWS Events

• Lead planning and execution of all festival celebrations - Diwali, Onam, Christmas, New Year, Independence Day, Women s Day, and other cultural events
• Drive REWS-specific programming - onsite activations, sustainability campaigns, employee experience events, and other initiatives
• Collaborate with People team, ERGs, and business units for co-hosted events and employee engagement programs
• Build and maintain an annual events calendar covering all recurring REWS and cultural events

Technical Production

• Oversee all technical aspects of events - AV setup, sound systems, stage design, lighting, LED walls, live streaming, and hybrid event technology
• Conduct pre-event technical walkthroughs, rehearsals, and sound checks
• Troubleshoot technical issues on-ground during live events with zero escalation
• Stay updated on emerging event technology and recommend upgrades where relevant

Vendor Management

• Maintain and continuously build a strong vendor database across categories: AV production, d cor fabrication, catering, entertainment, gifting, print branding, and experiential agencies
• Float RFQs, evaluate proposals, negotiate contracts, and manage POs end-to-end
• Ensure timely vendor payments, SLA adherence, and post-event feedback
• Develop backup vendor options for all critical categories

Stakeholder Management Reporting

• Manage stakeholder communications, event briefings, and pre/post-event updates for senior leaders and business units
• Act as backup and delegate for the ME Manager during absence
• Track event budgets, raise POs, and submit expense reports on time
• Contribute to newsletters, internal comms, event recaps, and documentation
• Maintain post-event reports with attendance, feedback scores, and improvement recommendations

Required Skills Experience

• 5-8 years of experience in an event management company, production agency, or experiential marketing firm - candidates with only in-house coordinator experience may not be preferred
• Demonstrated ability to independently plan and execute large-scale corporate events
• Strong technical knowledge of AV, production, lighting, stage design, and hybrid event setups - must be able to brief vendors and troubleshoot independently
• An established and active vendor database across AV, d cor, catering, entertainment, print, and gifting categories
• Prior experience managing festival celebrations, employee engagement events, and REWS-type programming
• Excellent verbal and written communication with strong stakeholder management skills
• Proficiency in event management tools, Google Workspace, and project tracking platforms (Asana, Monday.com, or similar)
• Creative eye for event design, guest experience, and experiential programming
• Ability to thrive under pressure in a fast-paced, multi-event environment with tight turnarounds

Location


Scheduled Weekly Hours


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