Event Coordinator

Role & responsibilities

• Plan, organize, and execute corporate events, conferences, seminars, workshops, meetings, and employee engagement activities.
• Manage end-to-end event logistics, including venue selection, catering, audiovisual arrangements, transportation, accommodation, and entertainment.
• Coordinate with internal teams, external vendors, and stakeholders to ensure smooth event execution within defined timelines and budgets.
• Handle event registrations, attendee management, on-site coordination, and post-event feedback.
• Manage vendor negotiations, quotations, purchase orders, billing, and expense tracking to ensure cost efficiency.
• Provide administrative support, including office supplies inventory, office equipment maintenance, and travel arrangements for the Head Office team.
• Handle visitor management, incoming calls, office administration bills, and petty cash related to administrative activities.
• Maintain accurate documentation, event reports, budgets, and expense records.
• Identify operational challenges during events and ensure timely resolution for a seamless attendee experience.

Preferred candidate profile

Candidates with 3-6 years of experience in event coordination, are required. The ideal candidate should have hands-on experience managing corporate events, conferences, and seminars, travel arrangements along with strong vendor management, budgeting, logistics, and administrative coordination skills. The candidate must be organized, proactive, detail-oriented, and capable of managing multiple activities simultaneously. Location: NSP, Pitampura