Event Coordinator

JOB DESCRIPTION – RESOURCE PERSON FOR ADMINISTRATION (JILDEE)

Introduction

We are seeking a highly organized and efficient resource person to support JILDEE. The ideal candidate will be a young, dynamic, detail-oriented, proactive, and capable of managing multiple tasks efficiently. He will play a critical role in ensuring the smooth operation of the department, handling administrative tasks, scheduling, and acting as a liaison between the department and other stakeholders.

Responsibilities

1. Administrative Support

- Provide administrative support to JILDEE.

- Manage and maintain JILDEE's schedules, including scheduling meetings, appointments, and travel arrangements.

- Coordinate and prioritize incoming communications, including emails, calls, and visitors.

- Draft, proofread, and edit documents and presentations.

• Handle confidential and sensitive information with discretion and professionalism.

2. Office Management

- Oversee the day-to-day operations of JILDEE and ensure that it runs smoothly and efficiently.

- Maintain office supplies and equipment, ensuring the department has what it needs to perform its duties.

- Act as the primary point of contact between JILDEE and other schools in JGU.

3. Meeting and Event Coordination

- Coordinate and schedule meetings, including preparing agendas, taking minutes, and arranging necessary resources.

- Organize and coordinate departmental events, including workshops, seminars, and conferences.

- Arrange catering, transportation, and accommodations for Courses being conducted by JILDEE.

4. Communication and Correspondence

- Handle incoming and outgoing communications. on behalf of JILDEE.

- Draft, edit, and distribute internal and external correspondence, including emails, memos, and reports.

- Screen and prioritise incoming emails, calls, and correspondence.

5. Student and Faculty Support

- Act as a point of contact for officers and faculty interacting with JILDEE.

- Assist in the registration process for executive education programs, including managing enrollment, processing payments, and providing support to participants.

- Coordinate with faculty to ensure the smooth delivery of executive education programs.

- Assist in preparing and distributing course materials as needed.

6. Data Management and Reporting

- Organize and maintain files and records, both digital and hard copy.

- Compile data and assist in preparation of reports and presentations.

Qualifications

- Bachelor's degree in Business Administration, Management, or related field preferred.

- Proven experience as an office executive or similar role.

- Excellent organizational and time management skills.

- Strong written and verbal communication skills.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Ability to handle confidential information with professionalism and discretion.

- Strong attention to detail and problem-solving skills.

- Ability to multitask and prioritize tasks in a fast-paced environment.

- Professional demeanor and strong interpersonal skills.

- Experience with project management software is a plus.

Working Requirements

- Full-time, office-based position.

- May require occasional overtime and flexibility to meet depending upon JILDEE's commitments.

- Professional and respectful work environment.