Event and Operations Manager

Role & responsibilities

Key Responsibilities: (Minimum 15 years of experience) 

1. Event Planning & Coordination

• Plan, coordinate, and execute all operational aspects of exhibitions and events from pre-show to post-show.
• Prepare detailed project timelines, layouts, and execution plans in coordination with internal teams.
• Liaise with venue authorities for layout approvals, logistics, utilities, and permissions.

2. Vendor & Partner Management

• Identify, evaluate, and coordinate with vendors for fabrication, branding, logistics, electrical, and other event-related services.
• Ensure timely delivery of materials and adherence to quality standards.
• Negotiate and finalize vendor contracts within approved budgets.

3. On-site Management

• Oversee exhibition setup, dismantling, and daily operations to ensure smooth functioning.
• Supervise contractors, manage manpower, and troubleshoot operational issues in real time.
• Ensure compliance with safety, security, and venue regulations.

4. Coordination with Stakeholders

• Work closely with sales, marketing, conference, and design teams for operational deliverables.
• Coordinate with exhibitors for booth requirements, logistics, and support.
• Maintain clear communication with all internal and external stakeholders to ensure flawless execution.

5. Budgeting & Documentation

• Assist in preparing operational budgets and ensure adherence to financial guidelines.
• Maintain accurate records, vendor agreements, and event reports.
• Support post-event analysis, vendor evaluation, and continuous process improvement.

Preferred candidate profile

• Strong understanding of event and exhibition operations.
• Excellent vendor negotiation and coordination skills.
• Proficiency in MS Office, especially Excel and PowerPoint; familiarity with layout or CAD drawings is an advantage.
• Strong organizational, multitasking, and problem-solving abilities.
• Ability to handle pressure and work on tight deadlines.
• Excellent interpersonal and communication skills.
• Willingness to travel and work flexible hours during event schedules.