Event and Operations Manager

Operations Manager Corporate Events

Department: Operations
Location: Bangalore
Employment Type: Full-Time
Experience: 5–8 Years
Industry: Corporate Events / Event Production
Reporting To: Head of Operations / Director

Job Summary

We are looking for an experienced Operations Manager – Corporate Events to lead the end-to-end planning, production, and execution of corporate events.

The candidate will be responsible for production planning, fabrication, technical production, vendor management, venue coordination, logistics, budgeting, and on-ground event execution. The role requires strong project management and team leadership skills, along with the ability to manage multiple events simultaneously in a fast-paced environment.

Candidates with strong experience in Corporate Events / Event Production will be preferred.

Key Responsibilities

1. Production Planning

• Understand client briefs and prepare detailed production plans and execution checklists.
• Prepare BOQs for fabrication, AV, branding, dcor, and event infrastructure.
• Develop production timelines, setup schedules, execution plans, and vendor deliverables.
• Prepare production layouts covering stage, LED screens, branding zones, engagement areas, etc.

2. Fabrication & Technical Production

• Plan and execute fabrication requirements including stages, backdrops, kiosks, installations, sets, stalls, and dcor.
• Coordinate with fabrication vendors for production, quality checks, installation, and dismantling.
• Manage technical production including LED walls, sound, lighting, projection, staging, trussing, and presentation equipment.
• Plan technical requirements including power distribution, cable routing, screen placement, and stage setup.
• Conduct technical rehearsals, sound checks, microphone testing, presentation testing, and show rehearsals.
• Ensure production and technical setups comply with venue and safety requirements.

3. Venue & Vendor Management

• Identify and evaluate suitable venues for conferences, corporate launches, employee events, exhibitions, and brand events.
• Conduct venue recce and assess loading access, rigging points, power availability, technical feasibility, and operational requirements.
• Coordinate with venue management for permissions, access, timelines, and operational support.
• Manage vendors across fabrication, AV, printing, dcor, logistics, gifting, and production.
• Obtain quotations, negotiate commercial terms, finalize vendors, and ensure delivery within approved budgets.

4. Logistics & Resource Planning

• Plan transportation and movement of production materials, branding assets, and technical equipment.
• Coordinate loading, unloading, dispatch, installation, and dismantling schedules.
• Manage production inventory and ensure timely availability of all resources at the venue.

5. Event Execution

• Lead on-ground production activities from setup through event completion.
• Supervise stage construction, branding, AV setup, dcor, registration areas, backstage operations, and engagement zones.
• Manage production crews, technicians, fabricators, electricians, riggers, and installation teams.
• Monitor timelines and resolve operational issues during execution.
• Conduct final checks to ensure all event elements are ready before the event begins.

6. Coordination & Risk Management

• Work closely with Client Servicing, Creative, Design, and Project Teams to execute approved concepts.
• Identify operational risks and develop contingency plans.
• Ensure compliance with venue regulations, safety standards, and company SOPs.
• Handle on-site challenges effectively while maintaining execution quality and client satisfaction.

7. Cost Control & Vendor Management

• Control production costs and ensure projects are delivered within approved budgets.
• Compare vendor quotations and negotiate commercially viable rates.
• Monitor vendor performance, quality, timelines, and deliverables.
• Identify opportunities for cost optimization without compromising quality.

8. Post-Event Closure

• Supervise dismantling of fabrication, branding, stages, dcor, and technical equipment.
• Ensure timely return of hired equipment and materials.
• Coordinate vendor closure and venue handover.
• Prepare post-event reports, project feedback, and lessons learned.

Required Skills

• Corporate Event Production & Execution
• End-to-End Event Operations
• Fabrication & Technical Production
• Vendor Management & Negotiation
• BOQ Preparation & Budget Control
• Venue Recce & Venue Management
• Logistics & Resource Planning
• Team Management & Leadership
• Client & Cross-Functional Coordination
• Risk Management & Problem Solving
• Strong Planning & Execution Skills
• Ability to manage multiple projects simultaneously
• MS Excel, Word & PowerPoint

Educational Qualification

Bachelor's degree in Event Management, Hospitality, Business Administration, Marketing, or a related field.

Event Management / Project Management certification will be an added advantage.

Candidate Profile

• 5–8 years of relevant experience in Corporate Events / Event Production.
• Strong hands-on experience in event production and on-ground execution.
• Good understanding of fabrication, AV, staging, branding, logistics, and vendor management.
• Strong commercial understanding and negotiation skills.
• Excellent coordination, communication, and problem-solving abilities.
• Ability to independently manage projects from planning to closure.
• Comfortable working in a fast-paced and deadline-driven environment.

Important Working Conditions

• Willingness to travel for event execution.
• Flexibility to work weekends, public holidays, late nights, and overnight setups when required.
• Strong on-ground execution capability is essential.

Key Performance Indicators (KPIs)

• Timely execution of projects within approved budgets.
• Quality and smoothness of event execution.
• Client satisfaction.
• Vendor performance and adherence to timelines.
• Effective resource utilization and cost control.
• Compliance with operational and safety standards.
• Timely completion of post-event documentation and reports.