Estimation and Tendering Executive

Department: Estimation & Tendering Engineer

Qualification: B.Tech / B.E. in Civil Engineering

Experience: Minimum 4+ years of relevant experience in estimation, costing, and tendering of civil construction projects

Key Responsibilities

• Review tender documents, drawings, BOQs, technical specifications, and contract conditions in detail.
• Prepare detailed cost estimates for civil, structural, architectural, and finishing works.
• Carry out quantity take-offs from drawings and prepare detailed BOQs for various construction activities.
• Prepare rate analysis for labour, materials, machinery, equipment, overheads, and other project costs.
• Prepare competitive technical and commercial bids for government, PSU, and private-sector construction projects.
• Analyse tender requirements, eligibility criteria, scope of work, technical specifications, and contractual obligations.
• Obtain and evaluate quotations from suppliers, subcontractors, and vendors for materials and specialized work packages.
• Prepare comparative statements and recommend suitable rates for tender pricing.
• Coordinate with the Procurement, Planning, Finance, Projects, and Management teams for tender inputs and cost data.
• Conduct site visits and participate in pre-bid meetings to understand project conditions, access constraints, resource requirements, and other cost implications.
• Prepare and submit technical documents, commercial bids, BOQs, method statements, project schedules, and other tender-related documents.
• Prepare pre-bid queries and coordinate for technical and commercial clarifications with clients and consultants.
• Monitor tender corrigenda, addenda, amendments, and submission date extensions and incorporate changes into the bid.
• Handle online e-tendering activities, including document preparation, uploading, and final bid submission.
• Coordinate for EMD, tender fees, Bank Guarantees, Performance Guarantees, and other bid-related requirements.
• Analyse project risks, escalation factors, market rates, site conditions, and contractual provisions before finalizing project costs.
• Support management during tender rate finalization, negotiations, reverse auctions, and post-bid clarifications.
• Prepare tender comparison reports, cost summaries, project profitability assessments, and management approval notes.
• Maintain updated databases of material rates, labour rates, equipment costs, subcontractor rates, and historical project cost data.
• Prepare project budgets and detailed cost break-ups for awarded projects and coordinate the handover of tender assumptions and cost data to the Project and Planning teams.
• Compare estimated costs with actual project costs and assist in identifying cost variances and improving future estimates.
• Maintain systematic records of submitted tenders, estimates, quotations, rate analyses, bid documents, and tender results.