VADODARA · FULLTIME
EA To MD
BAIF Development Research Foundation
Vadodara · onsite · Posted 12d ago
Sourced from
Undisclosed3–5 yrsfulltimeVadodara
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Section · 01
About this role
Job Summary
Key Responsibilities
Education & Experience Requirements
The Executive Assistant to the Managing Director will work closely with the MD to provide executive, operational, technical, and coordination support. The role will involve managing follow-ups, tracking key projects and action points, coordinating with cross-functional teams, and supporting the MD in meetings, reviews, site visits, and day-to-day business activities.
Key Responsibilities
- Provide executive and operational support to the Managing Director in day-to-day activities.
- Assist the MD in technical, operational, and project-related reviews and follow-ups.
- Coordinate with Engineering, Production, Safety, Sales, Projects, and Site Teams to ensure timely execution of assigned activities.
- Prepare MIS reports, technical reports, presentations, dashboards, and review summaries as required.
- Follow up with concerned departments on MD's instructions, decisions, and action points and ensure timely closure.
- Maintain and organize technical documents, SOPs, reports, compliance records, and other important documents.
- Coordinate with clients, vendors, consultants, and internal teams on matters requiring MD's involvement.
- Assist the MD during site visits, client meetings, audits, project reviews, and technical discussions.
- Support in preparing meeting agendas, minutes of meetings, and action trackers.
- Monitor important deadlines and provide timely reminders and updates to the MD.
- Assist in collecting and analyzing relevant information for management review and decision-making.
- Handle confidential information and maintain professional discretion while working closely with the MD.
- Undertake any other special projects, assignments, or responsibilities entrusted by the Managing Director.
Education & Experience Requirements
- Graduate / Engineer - Mechanical / Electrical / Safety / Industrial / relevant discipline preferred.
- 3-5 years of experience in Executive Assistant, Management Coordination, Technical Coordination, Operations, or a similar role.
- Experience in manufacturing, industrial, engineering, safety, or project-based organizations will be preferred.
- Strong proficiency in MS Excel, PowerPoint, Word, MIS reporting, and documentation.
- Excellent communication, coordination, follow-up, presentation, and organizational skills.
- Ability to understand technical and operational matters and effectively coordinate with multiple stakeholders.
- Strong ability to manage confidential information and work closely with senior management.
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Section · 02
Skills
site visitsoperational supportauditsMis ReportsEA to MDExecutive assistantMIS ReportingManufacturingoperationsSalescomplianceexcel
Section · Company
About BAIF Development Research Foundation
BAIF Development Research Foundation
Non-Profit
750
employees
1967
59 years old
Pune, Maharashtra
India
₹4.8L PA avg
Avg at BAIF Development Research Foundation
About
BAIF promotes sustainable livelihoods in rural India through technology and research, enhancing agricultural productivity and supporting community welfare initiatives.
Industries
Non-ProfitManufacturing
Employee ratings
10 reviews
3.4/ 5
Culture
3.8
Career growth
3.1
Work-life
3.6
Employees rate it well for
Job Security40Overall Company34
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