EA to Managing Director

Job Title: Executive Assistant

Location: Thane

Experience: 1 to 5 Years

Job Overview:

MarknStamp is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and business support to the Managing Director and senior executives. Beyond day-to-day administrative work, the role involves coordinating with different departments on ongoing priorities and helping keep key initiatives on track. The ideal candidate will manage communication, scheduling, documentation, and confidential tasks with professionalism, while growing into a role with broader business visibility.

Key Responsibilities:

Administrative Support

●      Provide executive-level administrative support to the Managing Director and team members.

●      Manage and organize office files, documents, and records while ensuring accuracy and Confidentiality.

●      Draft, proofread, and manage emails, letters, and other correspondence on behalf of executives.

●      Answer, screen, and direct phone calls, emails, and other communications as required.

●      Coordinate and schedule meetings, appointments, conferences, and events.

Task & Workflow Management

●      Track and manage all tasks assigned by the Managing Director to team members.

●      Prioritize and organize tasks to ensure timely completion of work.

●      Set up reminders for pending emails or follow-up responses to ensure deadlines are met.

●      Identify and prioritize emails based on urgency and importance, ensuring timely responses.

Business Coordination

●      Coordinate with departments such as Sales, Production, and Purchase on ongoing priorities, timelines, and follow-ups on the MD's behalf.

●      Help compile business reports and data summaries to support informed decision-making.

●      Support tracking of key initiatives from assignment through to completion.

Event & Travel Coordination

●      Assist in planning and organizing company events, conferences, and workshops.

●      Coordinate business and personal travel arrangements, including itineraries, accommodations, and special requests.

Confidentiality & Professionalism

●      Handle personal tasks for the Managing Director, such as managing personal appointments and reservations.

●      Act as a liaison between the Managing Director and external contacts, handling inquiries and correspondence.

●      Maintain a high level of confidentiality in handling sensitive business and personal information.

Skills & Qualifications:

●      Strong organizational and multitasking skills.

●      Excellent verbal and written communication abilities.

●      Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

●      Ability to handle confidential information with discretion.

●      Strong attention to detail and problem-solving skills.

●      Ability to work independently and manage multiple priorities effectively.

●      Good understanding of how business functions like sales, production, and purchase connect, or willingness to learn.

●      Ability and willingness to work beyond standard office hours (e.g., 9:30 AM to 7:30 PM on some days) based on business needs.