E Filing Specialist

Role & responsibilities

Receive attorney approved and signed pleadings and supporting documents for filing

Confirm that the documents appear complete and are ready for submission

Navigate sate, county, and court specific electronic filing portals

Enter case information, party information, filing codes, document descriptions, and other required data accurately

Select the correct court, case, filing type, and submission category

Calculate or confirm basic filing fees when required

Submit filing fees through approved payment methods and document the charge appropriately

Upload pleadings, exhibits, proposed orders, notices, and supporting documents in the required format and sequence

Confirm that filings were successfully transmitted and monitor for acceptance, rejection, or requests for correction

Save filing confirmations, receipts, stamped copies, rejection notices, and other supporting records in the appropriate case management system

Identify common filing issues, including incorrect document formats, missing signatures, incomplete information, incorrect filing codes, and portal errors

Correct routine filing issues when permitted and promptly escalate legal, procedural, or document related questions

Prioritize urgent filings and adjust workload quickly when same day or deadline sensitive requests are received

Maintain accurate tracking of pending, submitted, accepted, and rejected filings

Communicate clearly with attorneys and operations staff regarding filing status, rejections, delays, or additional information needed

Follow established filing procedures, attorney instructions, client requirements, and quality control standards

Support process improvements, portal documentation, filing guides, and training materials

Assist with other document submission or administrative operations functions as needed

Required Skills and Qualifications

Strong administrative and operational skills

High attention to detail and commitment to accuracy

Ability to learn and navigate multiple web based systems and court portals

Comfort working with structured processes, checklists, and detailed instructions

Ability to perform basic calculations, including determining or confirming filing fees

Strong computer skills and experience working with PDF documents, web portals, email, and case management systems

Ability to organize and manage a high volume of transactions

Ability to change priorities quickly and remain calm during urgent or deadline driven situations

Good written communication skills

Ability to identify unusual or incomplete information and escalate appropriately

Ability to work independently while following established procedures

Dependable attendance and the ability to meet daily production and quality expectations

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