E-commerce Sourcing & Supply Chain Executive

Job Title: E-commerce Sourcing & Supply Chain Executive

Company: YS Brands Private Limited (HealthSense)
Location: Bengaluru
Department: Sourcing & Supply Chain
Experience: 23 Years
Employment Type: Full-time
Reporting To: Supply Chain Manager

About Company:

HealthSense is a leading Indian D2C health and wellness brand specializing in the Health, Personal Care and Fitness categories. We offer a wide range of quality products, including smart weighing scales, posture correctors, massagers, medical devices and other wellness essentials.

Our products are available across leading Indian e-commerce marketplaces and quick-commerce platforms. We focus on product quality, innovation, reliable warranty support and customer satisfaction.

Role Overview:

We are looking for a proactive and detail-oriented E-commerce Sourcing & Supply Chain Executive with 2–3 years of hands-on experience in domestic and international sourcing, particularly from India and China.

The candidate will be responsible for managing end-to-end sourcing and supply chain coordination, including supplier identification, vendor negotiations, purchase orders, shipment tracking, import documentation, customs clearance coordination, inventory planning and timely product delivery.

The ideal candidate should have practical knowledge of international imports, customs procedures, import duties, freight forwarding and coordination with Customs House Agents (CHAs). Excellent communication and negotiation skills are essential, as the role involves regular coordination with overseas suppliers, logistics partners and internal stakeholders.

Key Responsibilities:

1. Domestic & International Sourcing

• Identify, evaluate and onboard reliable suppliers and manufacturers across India and China.
• Conduct supplier research, market analysis and competitor benchmarking to identify cost-effective sourcing opportunities.
• Manage supplier communication, quotations, product specifications, samples, MOQ and production timelines.
• Coordinate product sampling, quality checks and supplier approvals before bulk procurement.
• Negotiate product pricing, payment terms, credit periods, MOQs and delivery schedules.
• Develop and maintain strong vendor relationships to ensure consistent product availability and competitive pricing.

2. Import & Customs Clearance Management

• Coordinate end-to-end import shipments from China to India, working closely with freight forwarders and Customs House Agents (CHAs).
• Coordinate preparation and verification of import documents, including:
  
• Commercial Invoice
• Packing List
• Bill of Lading (BL) / Air Waybill (AWB)
• Certificate of Origin (COO), wherever applicable
• Insurance Certificate
• Bill of Entry (BOE)
• Product-specific licences, certificates and regulatory documents, wherever applicable.
• Coordinate with CHAs for customs documentation, assessment, clearance and shipment release.
• Understand and coordinate HS Code / HSN classification and verify the applicable customs duty structure for imported products.
• Have working knowledge of Basic Customs Duty (BCD), Social Welfare Surcharge (SWS), Integrated GST (IGST), Anti-Dumping Duty and other applicable import levies.
• Coordinate verification of assessable value and customs duty calculations with the CHA.
• Track customs duty payments, clearance status and shipment release timelines.
• Follow up on customs queries, document discrepancies, shipment holds and clearance delays.
• Maintain import records, customs documents and duty-payment details for finance and audit purposes.
• Monitor detention, demurrage and other avoidable import-related expenses.

3. Freight & Logistics Coordination

• Coordinate air and sea freight shipments from China and domestic transportation within India.
• Obtain and compare freight quotations from shipping lines, freight forwarders and logistics partners.
• Understand basic Incoterms such as EXW, FOB, CIF and DDP and coordinate shipments based on agreed commercial terms.
• Track shipments from supplier dispatch to warehouse delivery.
• Coordinate with logistics partners, transporters, forwarders and warehouse teams to ensure timely delivery.
• Monitor transit timelines, freight costs and shipment-related expenses.

4. Procurement & Vendor Management

• Prepare and process purchase orders (POs) based on sourcing requirements and inventory plans.
• Follow up with suppliers on order confirmation, production status, dispatch readiness and delivery schedules.
• Monitor supplier performance in terms of pricing, quality, lead time and delivery commitments.
• Maintain vendor databases, quotation records, purchase orders and procurement documentation.
• Identify opportunities for cost reduction without compromising product quality.

5. Inventory & Supply Chain Planning

• Monitor stock levels and coordinate replenishment to prevent stock-outs and overstocking.
• Coordinate with category, procurement and warehouse teams for SKU-wise inventory planning.
• Track demand forecasts, stock ageing, reorder levels and supplier lead times.
• Maintain shipment, inventory and purchase tracking reports.
• Monitor supply chain KPIs such as OTIF, fill rate, lead time and delivery accuracy.
• Ensure smooth coordination between sourcing, procurement, warehousing and e-commerce operations.

6. Costing, Reporting & Documentation

• Prepare product-wise landed cost calculations, including product cost, freight, insurance, customs duties, clearance charges and local transportation.
• Compare supplier quotations and analyse overall procurement costs.
• Maintain accurate records of import expenses, customs duties, freight charges and vendor payments.
• Prepare MIS reports covering sourcing costs, purchase orders, shipment status, inventory and supplier performance.
• Use MS Excel for cost analysis, vendor comparisons, inventory tracking and reporting.

Required Skills & Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, International Business, Commerce, Business Administration or a related field.
• 2–3 years of relevant experience in sourcing, procurement, imports or supply chain operations.
• Hands-on experience in sourcing products from both India and China is mandatory.
• Practical experience coordinating import shipments and customs clearance through CHAs.
• Working knowledge of import documentation, customs duties, HS Code classification and landed cost calculations.
• Understanding of international freight, shipping processes and Incoterms.
• Strong vendor identification, negotiation and relationship management skills.
• Excellent verbal and written communication skills.
• Good command of MS Excel, including data analysis, costing and reporting.
• Experience with ERP, inventory management or supply chain management systems is preferred.
• Strong coordination, follow-up, problem-solving and multitasking abilities.

Key Competencies:

• Excellent communication and interpersonal skills.
• Strong negotiation and vendor management capabilities.
• Attention to detail in documentation and cost calculations.
• Ability to coordinate with international suppliers and multiple stakeholders.
• Ownership of sourcing and shipment timelines.
• Analytical thinking and cost-conscious decision-making.
• Ability to work in a fast-paced e-commerce environment.

Preferred Candidate Profile:

We are particularly looking for candidates who have:

• Worked directly with manufacturers or suppliers in China and India.
• Hands-on experience in import shipments from China to India.
• Regularly coordinated with CHAs, customs brokers and freight forwarders.
• Practical exposure to customs duty calculations and import clearance documentation.
• Managed end-to-end procurement and shipment tracking rather than only warehouse or domestic logistics operations.
• Excellent communication skills and confidence in handling international vendor discussions.

If you have hands-on experience in India and China sourcing, import operations and customs coordination, we would love to hear from you!