E-Commerce Accounting

RMX INDUSTRIES PVT. LTD.

JOB DESCRIPTION

Executive – Accounts & Finance

Department

Finance & Accounts

Reports To

VP – Finance

Location

Jalandhar, Punjab (India) – supporting BluBird Industries Inc. (BBI), USA

Experience

4–5 years

Employment Type

Full-Time

Position Summary

RMX Industries Pvt. Ltd. is seeking an Executive – Accounts & Finance to support the finance operations of BluBird Industries Inc. (BBI), our US entity. The role is India-based and requires close remote coordination with the BBI finance ecosystem, covering factoring support, brand-level accounting for Zephyr, E-Commerce accounting for BluBird's online marketplaces, MIS reporting, and end-to-end invoicing on QuickBooks. This role suits an experienced, detail-oriented finance professional with a solid grounding in export and US-entity accounting within a growing international manufacturing group.

Key Responsibilities

• Support end-to-end factoring operations for BBI – including submission of invoices/documentation to the factoring partner, tracking advances received, reconciling factoring statements, and following up on discrepancies.
• Manage day-to-day accounting for the Zephyr brand,(Indian accounting) including recording of transactions, maintaining ledgers, and ensuring accuracy of brand-level financial records.
• Prepare and maintain MIS reports for BBI – covering sales, receivables, payables, and other management-requested financial summaries – ensuring timely and accurate delivery.
• Generate invoices for orders received and processed for BBI, ensuring accuracy against orders/shipping documents, and upload invoices to QuickBooks in a timely manner.
• Maintain proper documentation and audit trail for all factoring, invoicing, and MIS-related activities.
• Coordinate with the RMX Finance team and BBI stakeholders to resolve queries related to invoicing, collections, and reporting.
• Support month-end and quarter-end closing activities for BBI as required by the VP – Finance.
• Flag discrepancies, delays, or process gaps proactively and assist in strengthening controls around BBI accounting workflows.
• Handle end-to-end E-Commerce accounting for BluBird's online sales channels (Amazon, Shopify, and other marketplaces) – including order-to-cash reconciliation, settlement/payout matching against bank credits, tracking marketplace fees, commissions, refunds, and chargebacks, and ensuring accurate revenue recognition in the books.

Qualifications & Experience

• B.Com / M.Com / MBA (Finance) or equivalent degree in Accounting/Finance.
• 4–5 years of minimum experience in accounting, finance operations, or MIS, with prior exposure to export accounting, factoring, or US-entity bookkeeping preferred.
• Basic understanding of invoicing, receivables, and reconciliation processes.
• Prior hands-on exposure to E-Commerce accounting (marketplace settlements, payout reconciliation, fee/commission tracking on platforms such as Amazon or Shopify) is a major requirement for this role.

Skills & Competencies

• Working knowledge of QuickBooks for invoicing, reconciliation, and bookkeeping.
• Working knowledge of SAP B1 (Business One) for order processing and financial data management.
• Working familiarity with E-Commerce marketplace back-ends (Amazon Seller Central, Shopify) for order, payout, and settlement reports.
• Hands-on, working-level proficiency with AI tools for day-to-day finance and reporting tasks – not a beginner user.
• Proficiency in MS Excel / Google Sheets, including formulas, pivot tables, and data reconciliation.
• Ability to prepare a Profit & Loss (P&L) statement and interpret basic financial statements.
• Good written and verbal communication skills for coordination across India and US time zones.
• High attention to detail and accuracy in financial documentation.
• Strong organizational skills with the ability to manage recurring, deadline-driven tasks.
• Ability to work independently while maintaining close reporting discipline with the VP – Finance.

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