Documentation Officer

Position Name: Documentation Officer

Location: Baikunthpur, Koriya, Chhattisgarh

About Job

The Documentation cum Communication Officer is responsible for managing and overseeing all aspects of the organization's documentation and communication strategies. This role involves collaborating with various departments to create, organize, and disseminate key information to stakeholders, ensuring high visibility of projects to donors, partners, and other relevant parties.

He would assist in the preparation of progress and results/impact reports for WOTR's funders, in Chhattisgarh state ensuring compliance with contractual requirements. This critical role will be based in Baikunthpur, with periodic travel to other locations as needed.

Job deliverables

Documentation Management:

• Collect, organize, and maintain accurate records of all project-related documents, reports, and data.
• Ensure that documentation is aligned with organizational standards and accessible for future reference.
• Support the preparation of project proposals, progress reports, and other requireddocumentation.

Communication Strategy:

• Develop and implement communication strategies that promote the organization's mission and projects to external and internal stakeholders.
• Prepare compelling content for newsletters, websites, social media platforms, and other communication channels.
• Draft press releases, articles, and speeches to highlight organizational achievements and upcoming events.

Stakeholder Engagement:

• Ensure that stakeholders are informed about project developments and milestones through regular updates.
• Maintain strong working relationships with all stakeholders, promoting transparency and fostering collaboration.

Reporting and Analysis:

• Prepare regular reports on communication and documentation activities, evaluating their effectiveness and suggesting improvements.
• Monitor media coverage and public opinion to assess the organization's visibility and impact.

Event Support:

• Assist in organizing events, workshops, and conferences by preparing promotional materials, invitations, and documentation.
• Ensure smooth communication and coordination during events, ensuring all documentation is accurate and complete.

Collaboration and Coordination:

• Work closely with the Regional Manager and thematic heads to align communication efforts with the overall organizational strategy.
• Support the development and implementation of internal communication initiatives to foster teamwork and knowledge sharing.

Skills and Qualifications:

• Proven experience in documentation, communications, or a related field.
• Strong written and verbal communication skills.
• Proficiency in document management software and Microsoft Office Suite.
• Ability to work effectively in a team and manage multiple tasks simultaneously.
• Attention to detail and strong organizational skills.

How to Apply: Send your application to [HIDDEN TEXT] with the subject line Documentation Officer and fill the https://forms.gle/U3RjHUyctFLS5Xfh6