Documentation and Records

Job Description Documentation & Records

Organization: Achariya Educational Trust
Location: Pondicherry
Department: Central Documentation & Records
Preference: Immediate Joiners

1. Head Documentation & Records

Qualification: LLB
Experience: 8+ years of relevant experience

Key Responsibilities:

• Take overall ownership of documentation and records management for the Education Trust.
• Develop and implement documentation policies, systems, and processes.
• Lead and manage the documentation and records team.
• Handle regulatory, government, and statutory records tracking.
• Coordinate documentation requirements across all institutions and departments.
• Ensure accuracy, confidentiality, proper record retention, and audit readiness.
• Prepare reports for management and support compliance audits.
• Ensure timely submissions, renewals, and statutory documentation.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome.

2. Manager Documentation & Records

Experience: 5+ years of relevant experience

Key Responsibilities:

• Manage day-to-day documentation and records activities.
• Maintain master registers, trackers, and compliance calendars.
• Verify, update, and ensure the validity of all documents.
• Coordinate documentation requirements with departments and institutions.
• Prepare reports and provide documentation support for audits, inspections, and submissions.
• Monitor document renewals and follow up to ensure timely compliance.
• Ensure proper organization and accessibility of physical and digital records.
• Maintain confidentiality and accuracy of institutional records.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome.

3. Executive Documentation & Records

Experience: 2+ years of relevant experience

Key Responsibilities:

• Collect, scan, index, and maintain documents.
• Update records, databases, and trackers.
• Ensure proper filing and organization of physical and digital documents.
• Maintain document registers.
• Support compliance activities and documentation requirements.
• Assist with reporting and data management.
• Support audits, inspections, and document submissions.
• Ensure confidentiality, accuracy, and completeness of records.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome.

Ideal Candidate Profile

• Strong documentation and records-management skills.
• Good organizational and coordination abilities.
• High attention to detail and accuracy.
• Ability to maintain confidentiality of sensitive records.
• Knowledge of compliance, statutory documentation, and audit requirements.
• Good communication and follow-up skills.
• Proficiency in MS Office/document-management systems is desirable.

Location: Pondicherry

Contact [phone removed].

Email: [email removed]