Document Manager

Job Title: Document Manager

Company: Abhinandan Ventures
Location: Lower Parel, Mumbai (Lodha Excelus)

About Abhinandan Ventures ( https://www.ablventures.com/ )
Abhinandan Ventures is a formidable collective of best-in-class, high-growth new-age businesses. We back highly ambitious ideas and transform them into category-disrupting enterprises built to stand the test of time. Acting as a launchpad for nascent businesses, we invest unlevered, patient proprietary capital with a long-term value creation approach, free from redemption pressures.
Our decentralized portfolio structure empowers CEOs and leadership teams to operate independently, fostering a performance-driven culture that sparks innovation and excellence. With a strong focus on consumer-centricity and robust business practices, our ecosystem cultivates brands poised to redefine industries.

Note: Abhinandan Ventures is entirely separate and distinct from Lodha Developers Limited (formerly known as Macrotech Developers Limited) and any of its group entities (collectively, the "Lodha Group"), and are not in any manner associated, affiliated, connected or related to the Lodha Group.

Our Ecosystem :

1. The House of Abhinandan Lodha : https://www.hoabl.com/
2. Bonito Designs : https://bonito.in/
3. Xanadu Realty : https://www.xanadu.in/
4. Easiloans : https://www.easiloan.com/
5. Beyondskool : https://gobeyondskool.com/
6. Miros Hospitality: https://www.miroshotels.com/

And many more.

Position Overview:
As a Corporate PAN India Document Storage / Record Manager, you will play a pivotal role to execute and oversee the organization, control, and lifecycle management of company documents. The role will ensure proper documentation practices, regulatory compliance, version control, and easy accessibility of critical business records across departments.

Key Responsibilities:

1. Document Control & Records Management

• Manage and maintain the organizations centralized document repository for both physical and digital records.
• Establish structured document classification, indexing, and retrieval systems to enable efficient access to records.
• Ensure proper version control, document approvals, and archival practices across all departments.
• Maintain accurate records of document movement, updates, and archival status.

2. Compliance & Governance

• Ensure documentation practices comply with organizational policies, regulatory standards, and audit requirements.
• Support internal and external audits by maintaining and providing required documentation.
• Monitor and implement document retention and disposal schedules as per regulatory guidelines.

3. Process Improvement & Digital Documentation

• Develop and standardize document management policies, procedures, and SOPs across the organization.
• Identify opportunities to enhance document storage, accessibility, and security mechanisms.
• Implement and manage Document Management Systems (DMS) or digital document repositories.

4. Stakeholder Coordination

• Collaborate with various departments to ensure accurate documentation and timely updates of records.
• Provide training and guidance to employees on document management practices and systems.
• Act as the central point of contact for all document-related queries and record retrieval requests.

5. Data Security & Confidentiality

• Ensure confidential handling and controlled access to sensitive and business-critical documents.
• Implement document security protocols including restricted access, backups, and disaster recovery mechanisms.
• Ensure compliance with data protection and confidentiality standards.

Qualifications and Requirements:

Education

• Bachelors degree in Business Administration, Information Management, Library Science, or a related field.
• Certification in Records Management or Document Control will be an added advantage.

Experience

• 58 years of experience in records management, document control, or administrative/documentation roles.
• Experience working with Document Management Systems (DMS), SharePoint, or similar platforms.
• Exposure to audit documentation, regulatory compliance, or ISO documentation environments preferred.

Note:
This job description is intended to outline the general responsibilities and qualifications of the Corporate PAN India Document / Record Manager role. It is not an exhaustive list of all tasks, duties, and responsibilities that may be required. The role's responsibilities and expectations may evolve over time to meet the changing needs of the organization.