CHENNAI · FULLTIME
Document Coordinator

Valmet
Chennai · onsite · Posted 4d ago
Sourced from
Undisclosed4–9 yrsfulltimeChennai
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Section · 01
About this role
Job Summary
Your responsibilities
Expectations from you
To succeed in this role
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Document Coordinator
Are you looking for a next step in your professional career Join us as a Document Coordinator and play a key role in ensuring accurate, timely, and efficient document management across projects. You will work closely with customers, vendors, and project teams to manage document flow, maintain compliance with documentation schedules, and support successful project execution. In this role, your organization, attention to detail, and ability to work independently will directly contribute to delivering project documentation on time and according to contractual requirements.
Your responsibilities
- Managing project document flow between Company and Customer in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company or Customer.
- Managing project document flow between Company and Vendors in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company.
- Determining of Customer documentation requirements and preparing documentation instructions accordingly for the Project and Vendors.
- Customer Document publication system training and support for the Project.
- Controlling document delivery schedule and readiness of project documents when delivered to Customer or received from Vendors.
- Controlling erection drawing deliveries to project sites in accordance with document schedule.
- Manage project document flow between the company and customers in line with contract document schedules.
- Manage project document flow between the company and vendors according to agreed documentation schedules.
- Administer document version control, language versions, and backup procedures in line with company guidelines.
- Prepare project documents in master formats suitable for distribution through paper copies, web platforms, and electronic systems.
- Publish and manage electronic documents through customer and company document management systems.
- Determine customer documentation requirements and prepare documentation instructions for project teams and vendors.
- Provide training and support on customer document publication systems to project teams.
- Monitor document delivery schedules and ensure project documents are ready before submission to customers or receipt from vendors.
- Control erection drawing deliveries to project sites according to established document schedules.
- Arrange document distribution and provide copying and administrative documentation support as required.
Expectations from you
- 4 years of relevant experience in document control, document management, or project administration.
- Experience managing document flow between multiple stakeholders, including customers, vendors, and project teams.
- Knowledge of document version control, document distribution, and backup processes.
- Familiarity with electronic document management and publication systems.
- Ability to coordinate documentation schedules and maintain accurate project records.
- Strong organizational skills with the ability to manage multiple documentation activities simultaneously.
- Ability to work independently, demonstrate initiative, and apply sound judgment in problem solving.
- Experience supporting documentation requirements in project environments.
- Comfortable working within a primarily national geographical scope.
To succeed in this role
Success in this role requires experience managing project documentation throughout its lifecycle, strong coordination skills, and the ability to maintain accuracy while handling multiple documentation activities. You will need to effectively manage document schedules, collaborate with customers and vendors, and ensure documentation requirements are met on time. The ability to work independently, take initiative, and maintain high standards of document control is essential.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
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Section · 02
Skills
AutomationDocument ManagementProject DocumentationProject DeliveryAdministrationcomplianceGITProject ExecutionProject Administration
Section · Company
About Valmet

Valmet
Oil & Gas
175
employees
1938
88 years old
Espoo
Finland
₹10.3L PA avg
Avg at Valmet
About
Valmet is the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries.
Industries
Oil & GasIndustrial Machinery
Employee ratings
10 reviews
4.0/ 5
Culture
4.7
Career growth
4.0
Work-life
4.5
Employees rate it well for
Work-Life Balance42Company Culture40
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