Document Controller

Experience: 6-9 Years

Industry: Real Estate / Construction

Job Summary

We are seeking an experienced Document Controller with 6-9 years of relevant experience in the Real Estate and Construction industry. The ideal candidate will be responsible for managing, maintaining, and controlling project documentation, ensuring accuracy, compliance, and timely distribution of documents across project stakeholders.

Key Responsibilities

Establish and maintain an efficient document control system for construction and real estate projects.

• Manage the receipt, tracking, distribution, and filing of project documents, drawings, technical submissions, contracts, and correspondence.
• Ensure all project documentation is properly recorded, archived, and readily accessible.
• Maintain document registers, transmittals, workflows, and revision histories.
• Coordinate with project managers, consultants, contractors, and internal teams for document submissions and approvals.
• Monitor document review cycles and ensure timely follow-up on pending approvals.
• Ensure compliance with company document control procedures and project-specific requirements.
• Generate periodic reports on document status, submissions, approvals, and outstanding actions.
• Support project teams during audits and handover processes by providing accurate documentation records.
• Maintain confidentiality and security of project-related information.

Required Qualifications

Bachelor's Degree or Diploma in Engineering, Construction Management, Business Administration, or related field.

• 6-9 years of experience as a Document Controller within the Real Estate, Construction, Infrastructure, or EPC sector.
• Strong knowledge of document control processes and construction project documentation.
• Experience handling drawings, RFIs, submittals, contracts, change orders, and project correspondence.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Hands-on experience with document management systems such as Aconex, Procore, EDMS, SharePoint, Autodesk Construction Cloud, or similar platforms.
• Strong organizational and communication skills.
• Ability to manage multiple projects and deadlines simultaneously.

Preferred Skills

Knowledge of ISO documentation standards and quality management processes.

• Experience in commercial, residential, industrial, or mixed-use development projects.
• Strong attention to detail and record management capabilities.
• Excellent coordination and stakeholder management skills.

Key Competencies

Document Management

• Project Coordination
• Records Management
• Quality Compliance
• Version Control
• Stakeholder Communication
• Time Management
• Attention to Detail

Interested candidates from Real Estate, Construction, Infrastructure, EPC, PMC, or Project Management Consultancy backgrounds will be preferred.