Document Controller

Job Description: Document Controller – OBLP

Location: Bangalore (Site Office)

Experience: 3–7 years

Employment Type: Full-time | On-site

Notice Period: Max 30 days preferred

Role Overview

We are looking for a Document Controller to manage and control all project-related documentation for a residential real estate project. The role involves ensuring proper documentation flow, version control, and compliance with project and statutory requirements.

Key Responsibilities

1. Document Management & Control

• Maintain and manage all project documentation (drawings, contracts, approvals, reports, etc.)
• Ensure proper version control and document numbering systems are followed
• Track incoming and outgoing documents and maintain logs/registers
• Ensure timely distribution of documents to relevant stakeholders

2. Filing & Record Keeping

• Maintain both physical and digital document repositories in an organized manner
• Ensure easy retrieval of documents for audits, reviews, and project teams
• Archive project documents as per company policy and retention guidelines

3. Coordination with Stakeholders

• Coordinate with Project Management, Design, Legal, Procurement, and Contractors for document submissions and approvals
• Follow up with consultants and vendors for pending documents/drawings
• Support smooth communication and documentation flow across teams

4. Compliance & Audit Support

• Ensure all required statutory and project-related documentation is maintained and updated
• Assist in internal/external audits by providing necessary documentation
• Maintain records of approvals, permits, and compliance documents

5. Reporting & MIS

• Prepare periodic reports on document status, pending approvals, and submission trackers
• Maintain MIS dashboards for documentation tracking
• Highlight delays or gaps in document submission to project leads

Internal & External Interactions

Internal: Project Management Group, Design Team, Procurement, Legal, Finance

External: Consultants, Contractors, Vendors, Government Authorities (for document coordination, if required)

Candidate Requirements

• Graduate in any discipline (Engineering / Construction background preferred)
• 3–7 years of experience in document control (real estate/construction preferred)
• Proficiency in MS Excel, Word, and document management systems
• Understanding of drawings, contracts, approvals, and construction documentation

Key Skills

• Strong attention to detail and accuracy
• Good coordination and follow-up skills
• Ability to handle multiple documents and deadlines
• Effective communication skills

Preferred

• Experience in residential real estate projects
• Exposure to EDMS / Aconex / similar tools