Document Controller

1. JOB PURPOSE

To plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information.

2. JOB ACCOUNTABILITIES LINKED TO OBJECTIVES

• Responsible for distribution and management of all office procedures and project related documents

o Incoming mail – copying, distributing and filing

o Outgoing mail - copying, distributing and filing

o Issue and track document

o Letter and fax format and protocol

o Document referencing and storage protocol

o PC file storage and backups

o Filling

o Stationery requests and ordering (site document controllers)

o Drawing issue procedure

o FTP site use

o Document tracking logs & registers

o Daily file management

• Project Specific Requirements

o Download drawings issued from FTP site

o Print transmittals for Project Architect to review

o Determine issue purpose and distribution

o Arrange for printing of hard copies of drawings

o Conduct quality control – drawings vs transmittals and check against all registers

o Where necessary notify issuing party of outstanding/ unresolved matters

o Compile letter of issue

o Obtain authorization from Project Architect

o Update all related registers, logs, statements and reports after issue

o Compilation and update of Project Quality Assurance Manual

o Update Project document control registers

o Coordinate change management administration

Although you have been employed to perform duties as is required of your position, you may require to perform other duties that may reasonably be expected of you.

3. QUALIFICATION / EXPERIENCE / REQUIREMENTS

• Any Graduate

• Good command of spoken and written English

• Minimum of 2-6 years experience as a Document controller in a multinational company

• Experience of working in Middle East based projects preferred

4. TECHNICAL (SOFTWARE) KNOWLEDGE

• Intermediate level of all Microsoft office programs (Word, Excel, PowerPoint, Outlook)

• Knowledge of FTP Operation

• Knowledge of Expedition software

• Knowledge of Aconex

• Knowledge of Newforma

• Knowledge of Primavera

5. COMPETENCIES

• Communication

• Result Oriented

• Teamwork

• Organization awareness

• Client/Customer Focus

6. JOB LOCATION

Candidates currently available or willing to relocate to Hyderabad or Cochin can apply.

Interested candidates can also send their CV to [HIDDEN TEXT], mentioning Document Controller in the subject line.