Document Controller

Job Responsibilities

• Manage, organize, and maintain all project-related documents and records.
• Ensure proper document control procedures are followed throughout the project lifecycle.
• Receive, log, distribute, track, and archive project documents, including drawings, technical documents, reports, correspondence, and submittals.
• Maintain accurate document registers and ensure proper version and revision control.
• Coordinate with project managers, engineers, consultants, contractors, and subcontractors for document submissions and approvals.
• Manage the distribution of approved drawings and ensure that only the latest revisions are available to relevant stakeholders.
• Prepare and maintain document transmittals, submission logs, and tracking reports.
• Ensure timely submission and retrieval of project documents as required.
• Maintain both electronic and physical filing systems in an organized and secure manner.
• Support project teams in maintaining compliance with company and client documentation requirements.
• Monitor document workflows and follow up on pending submissions and approvals.
• Prepare regular reports related to document status, pending approvals, and project documentation.
• Ensure confidentiality and proper handling of sensitive project information.

Required Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, or a relevant discipline.
• 25 years of experience as a Document Controller, preferably in the Construction or MEP industry.
• Experience in managing project documents, drawings, technical submittals, and correspondence.
• Strong knowledge of document control procedures, revision control, and document management systems.
• Proficiency in MS Office, especially MS Excel and Word.
• Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms will be an added advantage.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple documents and priorities.
• Good communication and coordination skills.
• UAE/GCC experience will be preferred.
• Immediate joiners will be preferred.